About this role
Who We Are
BioTalent Canada is the HR partner for Canada’s bio-economy, working at the intersection of people, science, and workforce development. Through a dynamic national network of employers, academic institutions, associations, and service providers, we strengthen skills, connect job-ready talent to industry, and help employers build thriving workforces that fuel Canada’s bioeconomy.
We’re proud to be recognized as a Great Place to Work® since 2019 and a 5-Star Diversity, Equity and Inclusion Employer by Canadian HR Reporter since 2023. BioTalent Canada has also been named a Best Workplace in Healthcare for 2023 and 2026, and an Employer of Choice for 2025 by Canadian HR Reporter. These recognitions reflect the culture we have built together and the standards we strive to model for the sector we serve. In our most recent employee engagement survey, 100% of our team agreed with the statement, “I feel welcome and included in BioTalent Canada’s culture.”
Being a recognized workplace is an accolade that we work together as a team to uphold. We are looking for team members who are prepared to contribute to and thrive within a best-in-class workplace culture that is collaborative, inclusive, curious, high-performing and committed to leading by example.
Our Purpose & Values
We believe Canada’s bioeconomy is people-focused, a career of choice, and a key driver of economic growth. Our work is grounded in our values of diversity and inclusion, collaboration, science, transparency, and leadership that fuel our curiosity for data-driven results to achieve impactful outcomes.
What We Do
We conduct labour market research, deliver employer supports, and develop talent connection tools that help organizations hire with confidence and enable bio-economy professionals to build strong careers. We are connection-creators and relationship-builders, and we thrive on opening doors and creating opportunities for the groups we serve.
Our team is the key to our success. We are a high-performing, values-driven group who care deeply about our work and just as much about how we work together. Alongside our commitment to impact, you will find a genuine joie-de-vivre, a positive sense of humour, innovative approaches, diverse perspectives, community-mindedness, and a shared pride of delivering meaningful work.
About The Role
Reporting to the Project Manager, Marketing & Communications, the Marketing & Events Coordinator oversees the planning, execution, and evaluation of BioTalent Canada’s events and related marketing initiatives. This role coordinates end to end event logistics, contributes to event promotion and marketing campaigns, supports speaking and thought-leadership opportunities, and helps steward partner and client relationships. Working collaboratively across teams, the Coordinator ensures events are well executed, aligned with organizational goals and brand standards, and measured for their contribution to BioTalent Canada’s visibility and influence in the bio-economy.
This is a 1-year contract, with the possibility of permanency if extended. This job posting is for an existing vacancy.
What You’ll Do
- Assist with market research and identify trends or innovative approaches to event management
- Identify potential event opportunities that align with BioTalent Canada’s objectives and track internal recommendations
- Support the development of proposals for speaking opportunities at key events for BioTalent Canada
- Conduct return on investment analyses for each event to outline whether BioTalent Canada should participate and propose success criteria and key metrics
- Collaborate with internal teams to align event objectives with marketing and sales goals, ensuring events support BioTalent Canada’s mission
- Provide targeted events management support to internal teams with corporate led events
- Lead the planning and execution of event logistics from concept to post-event wrap up
- Maintain event-related documentation, timelines, and checklists to ensure no detail is overlooked
- Manage all event logistics, including booking venues, coordinating booth materials and ensuring relevant promotional collateral is available
- Prepare and pack materials for events, to ensure everything is shipped/transported on time and that all supplies are returned to the main office post-event
- Provide onsite or virtual event support, ensuring that BioTalent Canada representatives have all necessary tools and resources
- Develop and support event presentations, including speaking notes and slide decks, ensuring alignment with BioTalent Canada’s brand standards and marketing positioning
- Contribute to marketing campaigns and targeted outreach strategies to maximize engagement where BioTalent Canada has a presence
- Ensure consistent brand messaging across all event-related communications and collateral
- Track event budgets, monitor expenses, and reconcile post-event invoices
- Collect and review event feedback through surveys or other methods, analyze performance against objectives, and provide detailed reports to relevant parties
- Support the stewardship of client and partner relationships by responding to inquiries, coordinating communications-related partner commitments and contributing to timely service
- Work closely with the Marketing & Communications team to integrate events into the broader marketing strategy and support product revenue and partnership goals
- Provide backup support for other marketing activities, as required
- Prioritize lead generation efforts alongside the regular requirements of the role
- Perform other duties as required in line with the Mission and Objectives of BioTalent Canada
What We’re Looking For
- Affable team player with a good sense of humour and professionalism, who thrives in a high-performing team
- Strong project coordination and organizational skills, with the ability to manage multiple concurrent events and marketing initiatives under tight deadlines
- Experience supporting end-to-end event management (planning, logistics, promotion, registration, execution, and post-event follow-up)
- Administrative and customer service experience, demonstrating the ability to support diverse stakeholders
- Self-starter with the ability to take ownership of projects, follow through and deliver results with minimal supervision
- High attention to detail and commitment to quality in all communications and event deliverables
- A passion for marketing, communications, and event management, with a forward-looking mindset to improve processes and outcomes
- Strong writing and editing skills, with the ability to proofread and ensure accuracy in translated copy
- Excellent presentation and verbal communication skills, with a collaborative and consultative approach
- Familiarity with event management systems, registration platforms, CRM tools, and website
- Proficiency with MS Office Suite, digital tools including the use of AI and other corporate productivity tools
- Post Secondary degree/diploma in Communications, Marketing, Event Management, Hospitality or equivalent in experience
- 2+ years of experience in event planning/coordination, marketing or related hospitality roles within business, non-profit, or customer-facing environments
Preferred qualifications include:
- Proven fluency in both English and French (reading, writing, and speaking)
- Knowledge of/experience in the biotechnology industry in Canada
- Experience in non-profit organizations
- Strong interpersonal skills are a definite asset
- Proficient with corporate productivity tools
- Strong listening and presentation skills
Our Work Environment
BioTalent Canada offers a hybrid, collaborative work environment, with regular in-person connection from our Ottawa office. This role requires a minimum of two days per week onsite. We also bring our team together twice a year for in-person gatherings, reinforcing our strong culture of collaboration, learning, and connection.
Highlights of our Total Rewards Package
- A starting base salary range: $55,390 - $61,165 based on skills, experience, and role alignment and determined though our structured recruitment and evaluation process.
- Time off for life outside of work: 15 vacation days (to start), 12 paid personal days, your birthday off, and 2 paid volunteer days.
- Well-being & financial security: Health Care Spending Account, prescription drug coverage, wellness benefits, and employer matched contributions to a Group Retirement Savings Plan.
- Support For Life Events: Parental leave top-up program, RESP contribution, and Canadian citizenship fee reimbursement.
- Growth & flexibility: Professional development opportunities and flexible working hours.
Equal Opportunity
BioTalent Canada is committed to inclusion, diversity, equity, and accessibility. We know that diverse perspectives strengthen our impact and we encourage all qualified candidates to apply, even if you don’t meet every requirement. If you require accommodation at any stage of the recruitment process, please let us know or contact our People & Culture team at [email protected]
Application Process
We kindly ask that all applications to be submitted directly to the application link provided by 12:00pm on Friday, October 30th. Due to high volume of interest during recruitment, we are not able to respond to individual emails or messages about job postings. If your profile aligns with what we are looking for, you will be contacted directly to advance in the next stages of our process which may include the following:
- A preliminary call to explore your interest and alignment
- 2-3 interviews with the hiring panel, in person and virtually
- Written assessment directly related to the role at BioTalent Canada
- Reference checks and background checks
All applications are reviewed by members of our team, with all hiring decisions being made by people. As the world of work evolves, AI tools may be used to support aspects of the recruitment process, such as planning, messaging, and administration.