About this role
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
· Ensure accurate processing, recording and reporting of activities for assigned client/vessels.
· Prepare the following:
a. Journal Vouchers for process allotment except for Regular allotment.
b. Allotment agreement;
c. Computation of monthly allotment payroll based on allotment agreement including any changes with reference to e-mail advice or letters from principal, the vessels' masters or allotment listing;
d. Covering/Authorization letter to the Bank to transfer allotment remittance to allottees' accounts of all assigned vessels
e. Payslip of crewmembers;
· Update report-List of Allotment Forwarded to Bank
· Answer email and letters received from crew and beneficiaries.
· Attend to inquiries affecting seafarers' allotment, wages and other benefits.
· Maintain working file per vessel to ensure all transactions affecting vessel are captured.
· Prepare and monitor schedule of deductions to seafarers e.g. advances to company, etc.
· Ensure that all bank communication regarding allotment (incomplete information, etc) is immediately attended.
· Reconcile the vessel's monthly wages account with actual allotment processed.
· Assist the Crew Payroll Accountant in the preparation of fund request related to allotment.
· Responsible for the proper filing in vessel files of the following:
a. Copies of approved seafarer's application and agreement for monthly allotment;
b. Allotment and other payments document;
c. Emails/letters concerning crew allotment;
d. Wages account of crew;
e. Allotment payroll;
f. Crew authorization to deduct from allotment;.
· Participate in duties as agreed to contribute to the Annual Operating Plan of WSBMI.
· Participate in emergency contingency activities as per contingency manual.
· Contribute to the company’s continual safety/quality improvement initiative.
- Prepare SAP vouchers, ZFI & PDF summary of various crew claims (e.g. travel allowances) & DMW documentation liquidations.
- Perform other lawful orders of the Management.
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