About this role
Position Summary
The Accounts Payable Data Entry Clerk is responsible for accurately entering vendor invoices, maintaining accounts payable records, and supporting the day-to-day operations of the accounting department. This position requires strong attention to detail, organizational skills, and the ability to process a high volume of data while meeting deadlines.
Key Responsibilities
- Enter vendor invoices, bills, and payment-related information into the accounting system accurately and in a timely manner.
- Review invoices for completeness, including vendor information, invoice numbers, dates, amounts, and supporting documentation.
- Match invoices with purchase orders, work orders, or other supporting documents when applicable.
- Verify invoice details and identify discrepancies, duplicate entries, or missing information.
- Maintain and organize electronic and physical invoice records.
- Assist with invoice coding and routing invoices for approval in accordance with company procedures.
- Communicate with internal departments and vendors to obtain missing information or resolve basic invoice discrepancies.
- Assist with maintaining vendor records and updating account information as needed.
- Support accounts payable reconciliations and month-end activities as assigned.
- Perform general administrative and data entry tasks to support the accounting team.
Qualifications
- High school diploma or equivalent required.
- Previous data entry, administrative, or accounts payable experience preferred.
- Basic understanding of invoices, billing, and accounting procedures is a plus.
- Proficiency in Microsoft Excel and Microsoft Outlook.
- Experience using accounting software or ERP systems preferred.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
- Strong organizational, communication, and problem-solving skills.
- Ability to handle confidential financial information responsibly.
Key Competencies
- Data accuracy and attention to detail
- Time management and organization
- Reliability and accountability
- Ability to work independently and as part of a team
- Willingness to learn new systems and processes