Facilities Administrative Assistant

Facilities Administrative Assistant

We are seeking a detail-oriented Facilities Administrative Assistant to support maintenance operations, preventive maintenance (PM) programs, and equipment records management within a manufacturing environment. This role serves as a key administrative partner to the Maintenance and Facilities teams by ensuring accurate documentation, work order processing, SAP data management, and compliance with maintenance procedures. The ideal candidate will have experience working within a CMMS/EAM system such as SAP PM, Maximo, Infor EAM, or similar maintenance management software and possess strong organizational and problem-solving skills. This position plays a critical role in maintaining accurate maintenance records, supporting audits, and ensuring the integrity of equipment and asset data.
### Maintenance Systems Administration
Process maintenance forms, requests, and equipment record changes within SAP and other maintenance management systems. Maintain and update equipment master data, functional locations (FLOCs), maintenance plans, and associated documentation. Ensure data accuracy and compliance with site procedures and documentation standards. Route and process maintenance-related forms through electronic document management systems.
### Work Order & Preventive Maintenance Support
Review completed work orders and preventive maintenance activities for completeness and compliance. Enter maintenance completion information, labor details, work comments, and coding into SAP. Scan, attach, and maintain electronic work order records. Generate manual maintenance calls and notifications as received from operations, maintenance, and project teams. Print, distribute, and reissue preventive maintenance work packages as needed.
### Asset & Equipment Management
Support the setup and tracking of new equipment within SAP and associated asset management systems. Maintain equipment documentation and supporting spreadsheets for site and corporate reporting requirements. Assist with equipment data updates, asset changes, and maintenance plan modifications.
### Compliance & Audit Support
Retrieve, organize, and provide maintenance records for internal, customer, and regulatory audits. Ensure work orders, preventive maintenance documents, and equipment records are properly retained and accessible. Support maintenance compliance initiatives through accurate recordkeeping and documentation control.
### Administrative & Team Support
Research purchase orders, equipment records, and maintenance history as requested. Provide guidance to employees regarding maintenance processes, equipment setup procedures, and documentation requirements. Support ongoing process improvements related to maintenance administration and data management. Assist with additional maintenance and facilities projects as assigned.
## Required Qualifications
High school diploma or GED required; Associate's degree preferred. 2+ years of experience supporting maintenance, facilities, engineering, manufacturing, or industrial operations. Experience working within a CMMS/EAM system such as SAP PM, Maximo, Infor EAM, eMaint, Fiix, or similar. Strong proficiency with Microsoft Office, particularly Excel and Outlook. Experience with document management, records retention, and audit support activities. Excellent organizational skills and attention to detail. Strong written and verbal communication skills.
## Preferred Qualifications
Experience in pharmaceutical, biotechnology, food manufacturing, or regulated production environments. Knowledge of preventive maintenance programs and maintenance planning processes. Familiarity with TrackWise, electronic document management systems, or quality management systems. Understanding of asset management, equipment lifecycle management, and maintenance terminology. Job Type & Location This is a Contract position based out of Greenville, NC.
Pay and Benefits
The pay range for this position is $28.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Greenville, NC.
Application Deadline
This position is anticipated to close on Oct 26, 2026.
Workplace Type
This is a fully onsite position in Greenville,NC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.