IT Purchasing Assistant (Information Technology)

The Whiting School of Engineering (WSE) employs Information Technology resources to support academic, research, and administrative activities. WSE is seeking an IT Purchasing Assistant to coordinate IT equipment procurement and maintain accurate operational records. It will receive and verify incoming equipment, coordinate outbound shipments and multi-site delivery, maintain inventory and equipment-movement records, resolve routine logistics issues, and serve as liaison among customers, procurement, service providers, and WSE IT.

The Purchasing Assistant is responsible for monitoring stock levels, researching potential vendors, tracking orders, and updating order records. The Purchasing Assistant will conduct market research, evaluate vendor offers, negotiate prices, and maintain accurate records. The Purchasing Assistant will support university efforts to make cost-effective purchases and ensure a fully stocked inventory.

Specific Duties & Responsibilities

- Monitor stock levels and identify purchasing needs.
- Research potential vendors.
- Track orders and ensure timely delivery.
- Other duties as assigned.

In addition to the duties described above

- Support ordering, receiving, shipping, and tracking Information Technology equipment.
- Coordinate independently among customers, procurement, carriers, vendors, and IT staff.
- Resolve lost, damaged, incomplete, or misdirected shipments.
- Maintain equipment records and reconcile discrepancies.
- Coordinate work across Homewood and Mt. Washington campuses.

Minimum Qualifications

- High school diploma or graduation equivalent.

- Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

- Extremely organized with high attention to nitpicky details
- Experienced with coordinating orders and shipping logistics
- Experience with an enterprise procurement system like SAP or Workday
- Experience with a ticketing / work request system
- Basic understanding of the components in a computer system specification (memory and disk configuration)

On call or non-standard work hour requirements

- Comfortable working with deliveries of 25+ pounds
- Driver’s license and the ability to move equipment between locations

Classified Title: Purchasing Assistant 
Job Posting Title (Working Title): IT Purchasing Assistant (Information Technology)   
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $16.60 - $29.50 HRLY (Commensurate w/exp.) 
Employee group: Casual / On Call 
Schedule: M-F, 20 hrs weekly 
FLSA Status: Non-Exempt 
Location: Hybrid/Homewood Campus  
Department name: Engineering Business Office   
Personnel area: Whiting School of Engineering