About this role
Accounts Receivable / Billing Specialist
Shift/Hours: Monday - Friday, 8AM to 5PM
Pay Rate: $19-$21/hr
Location: Alvin, TX
Experience: 2-3 years
Job Summary:
We are seeking a skilled Accounts Receivable / Billing Specialist to join our client's team in Alvin, TX. The Billing & Contract Specialist is responsible for the accurate and timely processing of all customer invoices, managing contract setup, and ensuring proper tracking of change orders. This critical role ensures financial integrity and efficient cash flow through meticulous record-keeping and adherence to contract requirements, primarily utilizing Sage accounting software and customer portals.
Key Responsibilities:
Financial Administration & Billing
Generate and prepare all customer invoices, including Progress Billings , Retainage Invoices , and invoices related to Change Orders (COs) . Produce and gather all required supporting documents, such as Pay Applications (G702) , AIA G703 Schedules , Conditional Waivers , and Supplier/Vendor Forms . Obtain notarization for applicable billing documents as required by contract. Distribute billing packages to customers promptly via email or by direct entry into customer billing portals , strictly adhering to contractual deadlines. Execute all necessary billing adjustments and corrections. Process received customer checks efficiently using the remote deposit machine .
Contract Management & Accounting
Establish the Schedule of Values (SOV) for new contracts within the Sage accounting system. Develop contract-specific SOVs using the Excel AIA format (G703) and configure them in applicable customer/owner billing portals . Coordinate and process all Requested Change Orders (RCOs) and formal Change Orders (COs) , ensuring accurate documentation and tracking. Accurately record all issued invoices in both the Invoice Register and the Sage accounting system. Transfer and record billing and receipt data for the metal division from QuickBooks to Sage . Reconcile the General Ledger (GL) account balance to the Invoice Register at month-end to ensure financial data integrity.
Workflow & Communication
Organize and distribute monthly billing sheets to Project Managers (PMs) for review and approval. Maintain a high standard of timely and professional email correspondence . Ensure thorough follow-through on all assignments and requests, confirming completion and timely delivery of work products.
Qualifications:
Experience: Minimum of 2-3 years of experience in a billing, accounts receivable, or contract administration role, preferably within the construction or contracting industry. Technical Skills: Proficiency in Sage accounting software (or equivalent ERP system) and QuickBooks . Advanced proficiency in Microsoft Excel (specifically for AIA-style documentation). Knowledge: Strong understanding of construction billing practices, including AIA G702/G703 pay applications , lien waivers, retainage, and change order procedures. Attributes: Exceptional attention to detail, strong organizational skills, ability to manage multiple deadlines, and excellent written and verbal communication.
Join Us.
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Compensation / Pay Rate (Up to): $20.00 - $20.00 Per Hour