Admin-Peds-Summerville, SC

The Outpatient Clinic Office Manager for Carolina Therapy
Services, Inc. will assist other members of the Outpatient Clinic team in daily
operations including, but not limited to, the duties listed below. The Outpatient Clinic Office Manager will
report directly to the Area Director.

FT - Summerville, SC - Carolina Therapy Services- Peds Outpatient Clinic

· Greeting
clients and visitors

· Scheduling
Appointments – includes appointments/evaluations for new clients and existing
clients. Follow up with clients if client is late/does not show.

· Maintain
new referral/client information – responsibilities include sending out and
receiving back new client packets, insurance verification prior to first visit,
schedule evaluations, file evaluation reports within 7 days and mail a copy to
parent/legal guardian and a copy to referral source, schedule client with
therapist, enter new client into billing software, ensure all information in client
chart is complete so we can bill for services.

· Responsible
for obtaining coverage for evaluations and treatments. Responsible for oversight of clinic staff
member’s schedules to ensure treatment time is maximized and all clients are
seen as scheduled. Monitor cancellations
and no-show appointments.

· Preparation
and management of client charts – responsibilities include preparation of patient chart at client’s check-in, enter
client in electronic health record (onset, SOC, date, name, DOB, insurance,
co-pay, codes), ensure file is complete/accurate before refiling.

· Insurance
Verification – includes verification for new clients and existing clients;
insurance re-verification completed at the beginning of every month for all
existing clients.

· Provide
Billing Support – Collect any co-pays and/or other amounts owed at client
check-in. Send all co-pays to corporate office as instructed and in a timely
manner.

· Ensure
all equipment is stored appropriately and is in good working order. Ensure any work orders for equipment or
facility repairs are directed to corporate in a timely manner.

· General
office/receptionist duties – including but not limited to answering phones.

· Other
office and housekeeping duties as assigned – to include but is not limited to
ensuring entry way, lobby, and all common areas are safe, clean, and
presentable to guests/clients/visitors at all times. Trash and restrooms should be monitored for
cleanliness. Restrooms should be stocked
with supplies at all times. Ensure a
clinic policy is in place to ensure materials and equipment are cleaned on a
routine basis.

· Print
initial and reauthorizations and file in patient’s chart.

· Maintain
customer relationships with referral sources through verbal and/or written
communication.

· Ensure
current professional license for each clinical staff is displayed in designated
area .

· Assist
with credentialing process as needed.

· Order
Supplies – Submit through Corporate Office with Area Director prior approval.

· Ensure
clinic staff are entering documentation and billing charges in a timely
manner.

· Check
clinic staff timesheets weekly for accuracy - Compare timesheet to documentation software

· Other
duties as assigned

Requirements

Benefits

- Competitive Compensation
- Comprehensive medical, dental & vision plans
- Telemedicine with First Stop Health
- Paid Time Off (PTO)
- Retirement Plan (Traditional & Roth 401(k)) with Company Matching
- Life Insurance
- Company paid group life insurance
- Short & Long term disability
- Critical Illness
- Flexible Spending & Health Savings Accounts
- Licensure Reimbursement
- Bereavement Leave
- Accidental death and dismemberment
- Clinical support and training
- Continuing Education
- Tuition Assistance
- Christmas Club
- Surgical & Major Imaging Discount Card