Administrative Assistant III

ADMINISTRATIVE ASSISTANT – Resource Management Department

POSITION SUMMARY

The Administrative Assistant provides advanced administrative and operational support to senior leaders (Directors and Vice Presidents) within the Safety & Resource Management organization of Southern Company Gas. This position serves as a trusted business partner responsible for managing executive calendars, coordinating communications, supporting departmental operations, and helping drive organizational efficiency.

The ideal candidate is highly organized, technologically proficient, and skilled in leveraging digital tools, including artificial intelligence (AI) solutions, to enhance productivity, streamline workflows, improve communication, and support data-driven decision-making. The role requires exceptional attention to detail, sound judgment, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

This position follows a Hybrid Work Schedule. Employees are required to be in the office Four (4) Days per week.

REQUIRED QUALIFICATIONS

- High School Diploma or GED.
- 3-5 years of progressive administrative support experience, preferably supporting senior leadership.
- Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint.
- Experience utilizing AI-powered workplace productivity tools such as Microsoft Copilot, ChatGPT, or similar technologies.
- Strong organizational, communication, problem-solving, and time management skills.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Strong analytical skills with the ability to compile, interpret, and present information effectively.
- Ability to exercise discretion and maintain confidentiality.

Preferred Qualifications

- Associate's or Bachelor's degree in Business Administration, Communications, Technology, or a related field; or equivalent experience.
- Experience supporting Director-level or Vice President-level leaders.
- Familiarity with enterprise systems such as Oracle, Maximo, PeopleSoft Financials, Power BI, and SharePoint.
- Experience using AI and automation tools to increase administrative efficiency and business productivity.
- Knowledge of workflow automation platforms such as Microsoft Power Automate or similar technologies.
- Experience creating dashboards, reports, and executive-level business presentations.

Core Competencies

- Professionalism, integrity, and sound judgment.
- Exceptional customer service orientation and stakeholder management skills.
- Strong written and verbal communication abilities.
- Ability to work independently while collaborating effectively across teams.
- Initiative, adaptability, and continuous learning mindset.
- Excellent organizational and time-management skills.
- Strong attention to detail and proactive problem-solving capabilities.
- Digital fluency with a demonstrated ability to leverage AI and emerging technologies responsibly and effectively.
- Commitment to innovation, continuous improvement, and operational excellence.

Work Environment

- Primarily office-based environment with hybrid and remote collaboration responsibilities.
- Significant computer and keyboard usage, constituting approximately 80-90% of work activities.
- Occasional overtime may be required to support business priorities, deadlines, and company events.
Limited travel may be required (up to 10%).
- May require after-hours and/or emergency support during business continuity events and company emergencies (up to 20%).

AI and Technology Expectations
This position is expected to embrace emerging technologies and AI-enabled solutions that improve business outcomes. The successful candidate will demonstrate the ability to responsibly utilize approved AI tools to enhance productivity, support executive decision-making, automate routine tasks, and improve the overall effectiveness of administrative operations while maintaining compliance with company policies and data governance standards.