Construction Scheduler / Coordinator – Shared Services

Position summary

Maintain a reliable, coordinated construction schedule supporting Commercial Construction and Production Homes. Integrate PM priorities, field readiness, crew capacity, materials, equipment, and subcontractor availability into an actionable schedule. Keep scheduling and work-order information current in company systems and make constraints visible before they disrupt execution.

Key responsibilities

- Maintain the master construction schedule and a rolling two- to four-week look-ahead for both divisions, with daily updates as conditions change.

- Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subcontractors.

- Track prerequisites such as lot or site readiness, approvals, materials, access, equipment, and predecessor work.

- Identify resource conflicts, unrealistic commitments, and idle capacity; present options to the General Manager, Construction Services, for decision.

- Publish approved crew assignments and schedule changes through agreed channels; confirm that affected teams receive updates.

- Coordinate material and equipment timing with responsible owners to align deliveries with confirmed work.

- Maintain work orders, tickets, dates, status, and scheduling records in Aspire or other approved systems.

- Track planned versus actual starts and completions, record delay reasons, and support schedule-performance reporting.

- Support scheduling meetings with a concise list of constraints, decisions required , owners, and deadlines.

- Maintain an accessible record of schedule revisions and commitments; flag incomplete information instead of treating assumptions as confirmed.

- Use Aspire scheduling and work-order data as a planning tool, keeping it current and accurate so it supports schedule decisions rather than serving only as a record .

Required qualifications

- Two or more years of scheduling, dispatch, construction administration, project coordination, or comparable operations experience.

- Strong organization, accuracy, and ability to coordinate changing priorities across multiple teams.

- Ability to understand construction sequencing and distinguish confirmed readiness from tentative dates.

- Proficiency with Excel, Outlook, Teams, and scheduling or work-order systems.

- Clear communication and ability to escalate conflicts with facts and practical options.

Preferred qualifications

- Landscape construction, irrigation, production home, or commercial subcontractor experience.

- Experience with Aspire, Procore, or similar project and ERP systems.

- Experience coordinating crews, subcontractors, material deliveries, and equipment availability.

Work environment

Combination of office and active construction-site work, with local travel as needed. Work may require early starts and seasonal schedule flexibility. Site visits involve walking on uneven terrain and exposure to weather; required personal protective equipment must be used. Essential duties may be performed with reasonable accommodation.