About this role
Requisition No: 885456
Agency: Justice Administrative Commission
Working Title: GUARDIAN AD LITEM OFFICE, 20TH CIRCUIT- OPS ADMINISTRATIVE ASSISTANT I - 21820005
Pay Plan: Temp
Position Number: 21820005
Salary: $17.00/ Hourly
Posting Closing Date: 11/02/2026
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Statewide Guardian ad Litem Office
OPS Part-Time Administrative Assistant I
IMPORTANT! – Please navigate to the following website: www.guardianadlitem.org to apply for this position:
- Click on the “Career Opportunities” icon.
- Scroll down to the link, “Submit Your Guardian ad Litem Employment Application Here.”
- Complete the “mini” job application and attach your current resume.
- Select LEE COUNTY for the job location
OR
- Email your mini application and resume directly to [email protected] (mailto:[email protected])
THIS IS A HALF-TIME (20 HOURS PER WEEK) OPS POSITION.
ABOUT THE ORGANIZATION AND THE OPPORTUNITY
The Statewide Guardian ad Litem Office is Florida’s award-winning, state-funded child advocacy organization that provides independent legal representation to abused, abandoned and neglected children in Florida’s dependency court proceedings. The Office upholds the highest standards of integrity, excellence and child centered representation. The Guardian ad Litem Administrative Assistant I performs a variety of secretarial, administrative support, and clerical duties assisting an administrator and/or professional staff in managing the daily operations and support functions of a circuit Guardian ad Litem Office. More information about the Statewide Guardian ad Litem Office can be found at www.guardianadlitem.org
This is a part-time Other Personal Services (OPS) position that will work up to 20 hours per week in the Florida Guardian ad Litem Office located at 1700 Monroe Street, Suite 6001, Fort Myers, FL 33901.
ABOUT THE WORK
The Administrative Assistant will work with the Circuit Director and Recruiter to provide general office support to the Circuit Director, staff, and Guardian ad Litem volunteers as requested:
- Maintaining calendars to coordinate workflow and meetings
- Setting up and coordinating meetings, conferences and visits
- Supporting virtual meetings and conferences using an online platform such as Zoom or TEAMS
- Facilitating the communications approval process related to volunteer email blasts
- Maintaining accurate records related to volunteers
- Track and records volunteer training data
- Monitor and records invites, RSVPs, and attendance related to events
- Supports recruitment and retention activities pertaining to volunteers
Establishes collaborative, customer focused, working relationships with all members of the circuit wide GAL staff and volunteers as well as others that the GAL office interacts with.
- Arrange conferences, prepare materials for and participate in training sessions.
- Collect data for statistical reports.
- Provide information to volunteers, personnel and the public.
- Establish working relationships with staff, community organizations, vendors, volunteers and the public.
- Other administrative duties as assigned.
- Work is performed under general supervision.
The Administrative Assistant must be able to demonstrate proficiency in the use of personal computer applications such as Excel, Word, Adobe and Outlook. This position will be tasked with typing correspondence, preparing or updating reports and charts in Excel, scanning and submitting volunteer training records in Optima, and can produce timely, accurate and error free communications and reports.
The Administrative Assistant may be expected to work both independently and under the guided supervision of the Circuit Director and MUST be able to exercise discretion in dealing with confidential and sensitive information.
ABOUT THE KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of and ability to use correct English grammar, spelling, and punctuation.
- Knowledge of and ability to perform basic mathematical operations and simple statistics.
- Ability to plan and prepare reports, correspondence, and charts in a variety of formats.
- Ability to use a variety of computer applications.
- Ability to organize work, establish priorities, and meet deadlines.
- Ability to organize and /or automate office procedures and maintain an effective filing system.
- Ability to manage multiple assignments including long and short-range projects.
- Ability to communicate effectively.
- Ability to deal tactfully with the public.
- Ability to use independent judgment and discretion concerning confidential information.
- Ability to work as part of a team.
ABOUT THE EDUCATION AND TRAINING REQUIREMENTS
- Must have a standard high school diploma or equivalent and three or more years of progressively responsible administrative, administrative support, not-for profit, fiscal or other comparable experience may substitute for the recommended college training on a year for year basis.
- Graduation from an accredited four-year college or university, two-year college or vocational school may substitute for the recommended experience on a year for year basis.
(The Executive Director or designee may make an exception to the training and experience requirements)
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.