Emergency Management Coordinator

Under the Director's supervision, the Emergency Management Coordinator executes administrative and technical tasks. The coordinator manages and maintains university plans, programs, and training for all hazards and all phases of emergency management across all university locations. Work assignments are received verbally and in writing. This is an entry-level emergency management position. The position provides support in a challenging yet fulfilling environment where growth is expected and a culture of care for one another is demonstrated.

Special Instructions to Applicants:

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues. A writing sample may be requested.

Ideal Candidate Statement:

The ideal candidate is a proactive facilitator skilled in multi-departmental planning and guiding the long-term evolution of emergency management plans, policies, and procedures. They should have experience with whole-community planning processes and strong familiarity with CPG 101, CPG 201, and HSEEP.

Soft Skills:

They have strong communication skills, demonstrate a growth mindset, and maintain a good work-life balance. They are self-starters who can identify problems and design solutions. They embrace rapidly changing technology to achieve departmental goals. They are personable and capable in social situations where disagreements are common and are skilled at building consensus. They are forward-thinking collaborators committed to strengthening university-wide resilience and preparedness.

Workplace Requirements:

This role is classified as an Essential On-Campus Position, requiring daily on-site presence to perform its vital functions effectively. During emergencies or crises, emergency management staff are required to report to campus within one hour's notice, as directed, to ensure continuity of critical operations. Staff must remain accessible to leadership and fulfill the responsibilities necessary to maintain institutional functions. Some incidents and events will require on-site work during evenings or weekends with little notice.

Workplace Location:

This position is exclusively on-site, requiring all duties to be performed in person at Rice's main campus. The work schedule may vary to meet the needs of the department or campus and may include holidays, nights, and weekends. Per Rice policy 440 , work arrangements may be subject to change.

Hiring Range: $52,896 - $60,800 annually

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

- Bachelor's degree in Emergency Management or a related field
- 1+ years of experience in disaster planning, response, or recovery
- ICS training, including G-400

Skills:

- Thorough understanding of emergency management
- Strong communication skills with the ability to influence others and build resilience
- Strong writing skills, including technical documentation
- Strong technical abilities, including proficiency in file management, advanced document management and styling, and a basic working knowledge of HTML and CSS
- Ability to analyze and resolve problems collaboratively
- Action-oriented, task-driven, and organized
- Ability to manage multiple simultaneous projects, meet deadlines, and communicate changes to affected parties
- Ability to make decisions and function effectively in stressful situations

Preferences:

- Experience working in a university setting
- Experience with WebEOC and Everbridge
- Experience using GIS tools
- Experience working with radio systems
- Project-management certification

Essential Functions:

- Develops and maintains emergency-response and mass-notification software templates, tools, and operating procedures
- Develops and maintains contact lists, SOPs, SOGs, policies, critical documents, and web-based document systems
- Helps identify planning teams, coordinate planning meetings, and draft plans
- Conducts outreach to the university community through social media, websites, email, outreach fairs, and events
- Assists with exercise design, exercise coordination, development of after-action reviews, and management of improvement plans
- Serves on the Incident Management Team
- Assists in developing and delivering training to members of the Rice community
- Attends meetings as directed to support university-wide collaboration and coordination
- Attends meetings external to the university, as directed by emergency management leadership, to build and maintain regional partnerships
- Collaborates with incident-response personnel to identify and resolve potential emergency-management issues
- Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values : Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.

If you have any additional questions, please email us at [email protected] . Thank you for your interest in employment with Rice University.