TEL Training Assistant - (Librarian/Archivist Assistant 2)

Librarian/Archivist Assistant 2
TEL Training Assistant
Tennessee Department of State 
Tennessee State Library & Archives 
Planning & Development

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Librarian 3 -Tennessee Electronic Library Administrator

Duties/Responsibilities:

- Conduct training for librarians, teachers, and students in-person or virtually as scheduled. 
- Serve as TEL’s primary contact for training planning, implementation, and logistical support. 
- Prepare materials for training activities including PowerPoint presentations, short training videos, and handouts. 
- Present at conferences and librarian/teacher workshops on TEL resources. 
- Track, analyze, and report data on trainings. 
- Establish partnerships with libraries, school districts, and other educators through various forms of outreach, including social media, conferences, email campaigns, etc. 
- Creating an evaluation mechanism to determine the effectiveness of the training and to identify potential training topic additions. 
- Update TEL and TEL4U websites as directed.  
- Update TEL Academy, TEL’s asynchronous training platform, as resources are updated.  
- Perform other duties as assigned.

Minimum Qualifications: 
Education and Experience:

- Bachelor’s degree or equivalent experience.  
- Have a minimum of 1 year of experience in providing training for education or library organizations.

Knowledge and Abilities:

- Excellent presentation/training skills. 
- Overall knowledge of general library practices. 
- Expert ability in using Microsoft Word, PowerPoint, and Excel. 
- Working knowledge of video conferencing platforms. 
- Communicate effectively with diverse groups and individuals with strong interpersonal, verbal and written skills. 
- Strong organizational skills, including the ability to establish priorities, follow project timelines and meet project deadlines. 
- Possess strong attention to detail. 
- Ability to maintain workflow with multiple interruptions. 
- Ability to work unsupervised in a conscientious manner. 
- Ability to work collegially as part of a team. 
- Ability to work in an environment with books and materials that contain dust and other allergens. 
- Ability to travel throughout the state as needed.

Physical Requirements:

- Physical demands include ability to lift and carry boxes, ledgers, books, and other items weighing up to 40 pounds; pushing and maneuvering utility and book carts through stack aisles and carpeted areas; frequent bending, squatting, and reaching to retrieve and reshelve items from bins and shelving units; standing and walking for extended periods up to 4 hours at a time.

Health, Safety, and Collections Security:

- Possess ability to simultaneously utilize telephone and computer system for extended periods. 
- Possess ability to sit for long periods. 
- Assist the organization to create a safe and healthy work environment by working safely with the equipment provided. 
- Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions. 
- Take whatever measures are necessary to protect the collections from loss, mutilation or theft.