Contracts Administrator

Description The Customer Service Contract Administrator reviews customer contracts, purchase orders, terms and conditions, and related project documentation to identify key commercial, compliance, billing, delivery, and order-entry requirements for power distribution projects. This position accurately enters and maintains customer orders in SAP, coordinates required customer and vendor setup and portal registrations, maintains contract documentation, and works with internal teams to ensure contract requirements are communicated and completed accurately and on time. Essential Functions: Reviews customer contracts, purchase orders, terms and conditions, and related project documentation to determine commercial, compliance, billing, delivery, and order-entry requirements for power distribution projects Identifies and documents special contractual requirements and obligations, including payment terms, prevailing wage requirements, certificates of insurance (COIs), preliminary notices, conditional and unconditional lien waivers, consignment sales arrangements, liquidated damages or penalty provisions, government or public-works requirements, and other project-specific conditions Identifies missing, conflicting, unusual, or higher-risk contract terms and requirements and escalates them to the appropriate internal resource for review, clarification, or approval before order processing Creates and enters customer sales orders and project information accurately in SAP by translating contract and purchase-order requirements into the appropriate customer, pricing, billing, shipping, delivery, and project information Verifies contract and order information before release and updates SAP and related records when approved contract changes, amendments, or corrected information affect the order Creates and maintains required customer and vendor setup information in SAP, including company details, forms, supporting documentation, and related records to support accurate customer setup and order processing Registers and maintains Pacific Electric within applicable customer and vendor portals, including completing registrations, maintaining company profiles, submitting required documentation, and monitoring portal requirements Maintains complete and organized contract and order documentation, including contracts, purchase orders, amendments, terms and conditions, insurance documentation, notices, waivers, approvals, portal records, and other supporting project documentation Communicates and coordinates contract and order requirements with internal teams to ensure applicable commercial, compliance, billing, documentation, and delivery requirements are understood, required information is obtained, discrepancies are resolved, and orders are set up accurately Tracks outstanding contract requirements and follows through to completion, including required documentation, registrations, notices, waivers, insurance requirements, approvals, and other applicable obligations Additional Skills & Qualifications High school diploma or equivalent required; associate or bachelors degree in Business Administration, Contract Management, Construction Management, Accounting, or a related field preferred 2+ years of experience in contract administration, order administration, project coordination, or a related role within a manufacturing, construction, or industrial environment, including experience reviewing contracts, purchase orders, terms and conditions, and related documentation, required 1+ year of experience using an ERP system for customer or vendor setup, sales order entry, order maintenance, or related transactions required; SAP experience preferred 1+ year of experience with prevailing wage requirements, certificates of insurance, preliminary notices, lien waivers, public-works requirements, or similar contract-compliance documentation preferred Job Type & Location This is a Contract to Hire position based out of Corona, CA.
Pay and Benefits
The pay range for this position is $28.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Corona, CA.
Application Deadline
This position is anticipated to close on Oct 20, 2026.
Workplace Type
This is a fully onsite position in Corona,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.