PT Human Resources Coordinator

Pay Rate: $23.00 per hour

Schedule: Part-time, 28 hours per week

Location: Anderson and Marion Campuses

The Part-Time Human Resources (HR) Coordinator provides day-to-day HR support for the Anderson and Marion campuses and serves as a primary point of contact for employees and applicants with HR-related questions. This position supports recruitment and hiring, onboarding and offboarding, background checks, employee data entry, payroll-related changes, recordkeeping, and other HR administrative functions.

Working closely with the Executive Director of Human Resources and campus leadership, the HR Coordinator helps ensure HR processes are completed accurately, timely, and in accordance with college policies and procedures. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities while supporting the needs of both campuses.

The HR Coordinator plays an important role in supporting a positive experience for employees and applicants throughout the employment process. This position coordinates recruitment activities, assists with onboarding and employee transactions, maintains accurate employee records, and helps ensure HR processes stay on track.

The ideal candidate is dependable, organized, responsive, and comfortable working independently in a fast-paced environment. The ability to communicate effectively, follow through on outstanding items, maintain confidentiality, and work collaboratively with employees and campus leaders is essential.

Major Responsibilities:

·       Serve as a primary point of contact for routine HR inquiries from employees and applicants at the Anderson and Marion campuses, providing guidance or directing questions to the appropriate resource as needed.

·       Support recruitment and hiring activities, including preparing and posting job openings, coordinating applicant screening and interview scheduling, communicating with candidates, and providing timely follow-up throughout the hiring process.

·       Coordinate onboarding and offboarding activities, including initiating and monitoring background checks through HireRight and the national sex offender registry, tracking required documentation, and coordinating necessary materials and system access.

·       Enter and maintain employee information in Workday, including new hires, terminations, and employee changes, and follow up on outstanding tasks and documentation.

·       Process approved payroll and compensation changes, including additional pays, salary updates, and spot bonuses, ensuring required documentation and approvals are in place.

·       Maintain accurate and confidential employee records and personnel files in accordance with college policies and applicable requirements.

·       Coordinate and track probationary and performance evaluation processes for employees at both campuses, including monitoring deadlines and following up on outstanding evaluations.

·       Communicate relevant employment changes to the Employee Benefits team as needed.

·       Coordinate with administrative assistants at the Anderson and Marion campuses to prepare, process, and maintain adjunct faculty contracts.

·       Assist with planning and supporting recruitment events, including career fairs, hiring events, and community outreach activities.

·       Monitor upcoming HR deadlines and outstanding tasks, proactively communicate potential concerns or delays to the Executive Director of Human Resources, and assist with identifying solutions.

·       Provide general administrative and operational support for HR initiatives and projects as assigned.

This job description is not intended to be an exhaustive list of duties. Other related responsibilities may be assigned as needed. All responsibilities must be performed in accordance with college policies, applicable laws and regulations, and professional standards, including requirements related to confidentiality and the protection of student and employee information.

Work Schedule & Scope:

·       This is a part-time position, expected to work approximately 20–28 hours per week.

·       Work hours may be divided between the Anderson and Marion campuses based on operational needs.

·       Travel between campuses may be required.

Work schedules may vary based on business needs and coordination with the Executive Director of Human Resources.

Education & Experience Requirements:

·       Associate degree required; bachelor's degree preferred.

·       Minimum of two years of administrative, human resources, or related support experience.

·       Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.

·       Ability to work independently, follow established procedures, and ensure timely completion of assigned responsibilities.

·       Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.

·       Experience with Workday or another HR information system preferred.

·       Strong interpersonal, written, and verbal communication skills.

·       Ability to handle confidential and sensitive information with discretion and professionalism.

·       Strong customer service skills and the ability to work effectively with employees, applicants, and campus leaders.

- Commitment to fostering a welcoming, inclusive, and respectful environment for all employees and students.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:

Health & Wellness

- Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
- Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits

- All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

- Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits .

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.