Administrative Coordinator

Description

The Administrative Coordinator for the Front Desk provides comprehensive administrative and front-office support to ensure the efficient and effective daily operations of the organization. Serving as a primary point of contact for employees, visitors, and external partners, this position is responsible for coordinating reception services, meeting and conference room scheduling, correspondence, office supplies, mail and deliveries, and other general administrative functions. The Administrative Coordinator collaborates across departments to support business operations, streamline administrative processes, and maintain an organized, professional, and welcoming office environment while delivering exceptional customer service to employees and guests.

Essential Functions:

- Coordinate cross-functional activities involving facilities, administrative services, and internal and external customers.
- Manage administrative services including mail distribution, reception functions, and visitor management.
- Implement and maintain standardized operation procedures (SOPs) across corporate operational functions.
- Oversee scheduling and coordination of shared resources such as meeting spaces and operation support services.
- Coordinate audio/visual systems and technology support in collaboration with IT and external vendors.
- Assist with setting up meetings, catering, and on-site support as needed.
- Order office supplies for all SCRA locations.
- Assist and manage with coordinating maintenance activities and vendor management.
- Promptly address any identified issues or malfunctions. Communicate any service or maintenance requirements to staff and tenants in a timely manner.
- Support operational budget by processing purchase requisitions, tracking expenditures, and assisting with financial reconciliation activities.
- Maintain inventory controls and asset tracking systems for corporate resources including computers, cell phones and other devices
- Distribute operational updates and critical communications to internal stakeholders and tenants.
- Assist with coordination of internal and stakeholder events as needed.
- Maintain flexibility to support after-hours operational needs or incident response.
- Perform additional operational duties assigned in support of organizational objectives.

Requirements

- Bachelor’s degree from an accredited institution.
- Minimum of five (5) years of administrative support experience.
- Demonstrated experience in operations, facilities, or corporate services administration
- Strong analytical, organizational, and problem-solving skills
- Ability to manage multiple operational processes simultaneously with attention to detail
- Proficiency in coordinating cross-functional activities and vendor relationships
- Strong communication and customer engagement capabilities
- Proficiency in MS Office Suite/365