Manager of Operations for the Division of Student Engagement and Success, and Executive Assistant to the Vice President

Job Title
Manager of Operations for the Division of Student Engagement and Success, and Executive Assistant to the Vice President

Agency
Tarleton State University

Department
Student Engagement & Success

Proposed Minimum Salary
Commensurate

Job Location
Stephenville, Texas

Job Type
Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Manager of Operations for the Division of Student Engagement and Success, and Executive Assistant to the Vice President . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The Manager of Operations for the Division of Student Engagement and Success and Executive Assistant to the Vice President of SES provides high-level administrative and operational support to the Vice President while serving as a central coordinator for divisional operations, compliance, strategic partnerships, donor relations, and strategic initiatives. This role also provides supervisory and functional oversight of key personnel and operational areas within the division.

This position requires exceptional organizational and leadership skills, professionalism in handling highly confidential matters, and excellent written and verbal communication abilities. The individual in this role balances executive-level administrative support with management responsibilities related to divisional operations, personnel coordination, policy compliance, strategic partnerships, donor engagement, and special initiatives.

Serves as a Campus Security Authority (CSA).

This is an in-office position located in Stephenville, Texas, with occasional travel to the Fort Worth campus and other locations for university events, donor engagement, partnership development, and special projects. Work hours are generally Monday through Friday, 8:00 a.m.–5:00 p.m., and may include evenings and weekends as needed to support major events, donor activities, and divisional initiatives.

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Responsibilities:

40% Administrative Support to the Vice President

- Provides executive-level administrative management and support to ensure efficiency, confidentiality, and alignment with divisional and university priorities.
- Manages the Vice President’s complex calendar, coordinates travel arrangements, and organizes logistics for internal and external meetings, events, and engagements.
- Drafts executive correspondence and communications and prepares reports, presentations, briefing materials, and other documents on behalf of the Vice President.
- Manages information flow by screening and prioritizing incoming correspondence, requests, and inquiries and serving as a strategic gatekeeper for the Vice President.
- Serves as a primary liaison between the Vice President and internal and external stakeholders while maintaining professionalism, discretion, and confidentiality.
- Processes and tracks expense reports, invoices, purchasing documentation, and other financial transactions and assists with departmental budget monitoring.
- Supports the Vice President in advancing strategic operational initiatives and ensures continuity of administrative services across the Division of Student Engagement and Success.
- Coordinates executive-level projects and follows through with appropriate stakeholders to ensure deadlines, deliverables, and institutional priorities are met.

25% Oversight of Divisional Operations

- Provides direct oversight to the Office Manager responsible for the Division of Student Engagement and Success suite and the Coordinator of Events and Special Projects.
- Provides functional leadership and coordination for administrative support staff across departments within the Division of Student Engagement and Success to promote consistency in divisional administrative practices and operations.
- Ensures alignment of administrative processes, service standards, and procedures across divisional departments and offices.
- Supports onboarding, training, professional development, and operational guidance for administrative and support personnel.
- Makes recommendations regarding workflow balancing, resource allocation, staffing support, and process improvements to promote productivity and service excellence.
- Leads the planning, coordination, implementation, and documentation of operational projects to ensure divisional efficiency and compliance with university policies and procedures.
- Develops, maintains, and implements divisional procedural manuals, standard operating procedures, and other resources to document standardized processes, team responsibilities, and service expectations.
- Identifies operational challenges and works collaboratively with divisional leadership and university partners to develop and implement solutions.
- Coordinates divisional resources and administrative infrastructure necessary to support strategic priorities and continuity of operations.

15% Strategic Partnerships and Donor Relations

- Develops and maintains strategic relationships with donors, sponsors, alumni, community partners, industry representatives, and other external stakeholders in support of divisional and university priorities.
- Coordinates donor engagement and stewardship activities associated with Student Engagement and Success initiatives, with particular emphasis on Tarleton Rodeo and related programs.
- Supports donor cultivation and fundraising initiatives through the coordination of meetings, events, communications, sponsorship opportunities, and relationship-building activities.
- Plans and coordinates donor and partner engagement associated with major external events and initiatives, including the Fort Worth Stock Show & Rodeo, Casper College Ropin' and Riggin' Days, and other Rodeo-related activities and partnerships.
- Works closely with the Vice President, Rodeo leadership, university advancement personnel, and other stakeholders to identify and strengthen opportunities for philanthropic and strategic support.
- Coordinates sponsorships, donor experiences, hospitality, recognition, and stewardship activities that strengthen relationships and encourage continued engagement with Tarleton State University.
- Represents the division in meetings and activities with external partners and assists in developing mutually beneficial partnerships that advance divisional priorities.
- Maintains appropriate records and documentation related to partnerships, donor engagement, sponsorships, commitments, and follow-up activities in coordination with appropriate university offices.

15% Event, Project, and Strategic Support

- Coordinates planning and logistics for major divisional events in collaboration with the Coordinator of Events and Special Projects and appropriate university partners.
- Assists the Vice President in advancing key divisional priorities, special projects, and university initiatives.
- Serves as a resource for departments regarding administrative and procedural challenges by identifying solutions and opportunities to streamline processes.
- Serves as a liaison between internal departments and external partners to facilitate effective communication, service delivery, and collaboration.
- Coordinates operational assets, inventories, resources, and project materials necessary to support divisional events, initiatives, and special projects.
- Manages multiple concurrent projects by establishing timelines, coordinating stakeholders, monitoring deliverables, and ensuring appropriate follow-through.
- Ensures effective project delivery and documentation while maintaining compliance with university standards and divisional objectives.

5% Other

- Coordinates human resources processes across the division, including Workday transactions, costing allocations, position changes, reclassifications, salary adjustments, hiring documentation, and other personnel actions in partnership with Human Resources.
- Serves as a divisional resource regarding university administrative processes, policies, and procedures.
- Performs additional duties as assigned to support the success and operational effectiveness of the Division of Student Engagement and Success.

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Education and Experience:

- Bachelor’s degree in applicable field or equivalent combination of education and experience.
- Five years of related experience.

Knowledge, Skills and Abilities:

- Knowledge of word processing and spreadsheet applications.
- Ability to multitask and work cooperatively with others.

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Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $59,370 up to $65,307 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page  offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

- Completed online application

- Cover Letter / Letter of Interest addressing qualifications

- Curriculum Vitae or Resume

- At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.