Equipment and Materials Coordinator

Equipment and Materials Coordinator

Reporting to the Equipment Manager, the Equipment Coordinator will coordinate equipment, material and tool rentals, purchasing, inventory, maintenance documentation and related administrative activities in support of Bird’s operations and project sites.

This position is based out of the Equipment Yard located in Winnipeg,MB with the first project assignment being based in Regina, SK.

What You Will Be Working On

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- Coordinate equipment, material and tool rentals, purchases and deliveries to support project and operational requirements.
- Serve as a primary point of contact for project sites regarding equipment, material and tool needs, availability and status updates.
- Coordinate the dispatch, transfer, return and tracking of equipment and materials between the yard, vendors and project sites.
- Maintain accurate inventory records for materials, tools and equipment, and support regular inventory counts and reconciliations.
- Coordinate vehicle and equipment repairs, preventative maintenance and inspections, and maintain complete service documentation.
- Process internal and external invoices, equipment transfers and chargebacks accurately and on time using applicable software.
- Prepare, issue and maintain purchase orders in accordance with current purchasing policies, procedures and approval requirements.
- Coordinate purchases of materials, tools, equipment and third-party services with approved vendors.
- Collaborate with operations, project teams, Supply Chain and Finance to confirm specifications, pricing, delivery requirements and vendor terms.
- Support vendor relationship management by maintaining key contacts, obtaining quotes and researching alternative products or suppliers.
- Track equipment utilization, availability, costs and return on investment using applicable software.
- Identify opportunities to improve equipment utilization, purchasing efficiency, cost control and yard processes, and provide recommendations to the Equipment Manager.
- Maintain organized records and provide administrative support to the Equipment Manager and Equipment Yard as required.
- Follow Company guidelines related to warehousing, purchasing and delivery to project sites.
- Participate in Company initiatives and perform other duties as assigned.

What We Are Looking For

- High school diploma; post-secondary education in business administration, supply chain, construction or a related field is considered an asset.
- Previous experience in equipment coordination, procurement, inventory, administration or a related role, preferably in a construction environment.
- Proficient in Microsoft Office applications, including Excel, Word and Outlook.
- Experience with ERP or equipment management systems such as Orion, Viewpoint or SAP is considered an asset.
- Working knowledge of construction equipment, tools, materials and basic yard operations is considered an asset.
- Strong organizational skills and attention to detail, with the ability to maintain accurate documentation and records.
- Ability to coordinate multiple priorities, respond to changing operational needs and meet deadlines in a fast-paced environment.
- Strong analytical and problem-solving skills, with the ability to review utilization and financial information and identify discrepancies.
- Excellent customer service, interpersonal, written and verbal communication skills.
- Self-motivated and action-oriented, with the ability to work independently and collaboratively with project teams, vendors and internal stakeholders.
- Valid driver’s license and an acceptable driver’s abstract.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.