Change and CMDB Coordinator

Keyloop bridges the gap between dealers, manufacturers, technology suppliers and car buyers.
We empower car dealers and manufacturers to fully embrace digital transformation. How? By creating innovative technology that makes selling cars better for our customers, and buying and owning cars better for theirs.
 
We use cutting-edge technology to link our clients’ systems, departments and sites. We provide an open technology platform that’s shaping the industry for the future. We use data to help clients become more efficient, increase profitability and give more customers an amazing experience. Want to be part of it?

Purpose of the role

The Change Coordinator is the hands-on operator of the change management process, running the day-to-day flow of changes through Jira Service Management under the direction of the Change Manager. The role keeps changes moving: logging and quality-checking requests, coordinating risk assessment, scheduling, chasing approvals, sending deployment notifications, and driving each change to closure.

Where the Change Manager owns policy, authority and governance, the Coordinator owns execution and momentum. It is a highly organised, detail-focused, delivery-oriented role and the first point of contact for change requesters. The Coordinator prepares and services the CAB but does not chair it or hold final authorisation authority.

Scope

- Day-to-day operation of the change management process for infrastructure, cloud (AWS) and production changes recorded in JSM (KEYCAB project).

- The change calendar / forward schedule of change, deployment windows and change-related communications.

- Preparation, coordination and minuting of CAB and ECAB meetings.

- Accurate, up-to-date change records and status through the JSM workflow.

- Day-to-day coordination of the infrastructure CMDB — keeping CI records accurate and changes linked to the CIs they affect.

Key responsibilities

Logging & quality control

- Receive and log CAB Requests; check each for completeness — description, reason, risk, rollback plan, testing evidence and impact.

- Return incomplete requests to requesters and coach them on what good looks like.

- Ensure each change is correctly categorised (standard / minor / major / emergency) with the Change Manager where needed.

Coordination & scheduling

- Maintain the forward schedule of change; book deployment windows and flag clashes, dependencies and freeze periods.

- Chase and track technical approval (Tech Lead) and change approval (Senior PM); ensure approvals are recorded before deployment.

- Coordinate the parties involved in each change and confirm readiness ahead of the window.

Communication

- Prepare and issue deployment notifications to the relevant distribution lists ahead of each change.

- Keep stakeholders informed of schedule, status and any changes or slips.

- Act as day-to-day point of contact for change requesters and implementers.

CAB support

- Build the CAB agenda, circulate the change list, and prepare supporting information for the Change Manager (chair).

- Take minutes, record decisions and actions, and follow up to completion.

- Coordinate the ECAB for emergency changes at short notice.

CMDB coordination (infrastructure)

- Maintain infrastructure configuration item (CI) records in the CMDB — creating, updating and retiring CIs as changes are delivered.

- Link each change to the CIs it affects so impact assessment and reporting stay accurate.

- Run routine CMDB housekeeping: spot gaps, duplicates and stale records, and support audit and reconciliation activity under the Change Manager.

- Escalate CMDB data-quality issues and model changes to the Change Manager.

Tracking, closure & records

- Progress each CAB Request through the JSM statuses — Assess & Evaluate, approvals, Approved for Deployment, In Progress, Post-Deployment Validation, closed.

- Confirm post-deployment validation (health checks) is recorded and chase outstanding closures.

- Capture post-implementation review notes and lessons learned; maintain accurate, auditable records.

- Produce routine change reports and metrics extracts for the Change Manager.

Authority & boundaries

- Authorised to log, categorise (with Manager), schedule and progress changes, and to hold changes that do not meet process requirements.

- Does not authorise major or emergency changes and does not chair the CAB — these sit with the Change Manager.

- Escalates contested, high-risk or non-compliant changes to the Change Manager.

Why join us?
We’re on a journey to become market leaders in our space – and with that comes some incredible opportunities. Collaborate and learn from industry experts from all over the globe. Work with game-changing products and services. Get the training and support you need to try new things, adapt to quick changes and explore different paths. Join Keyloop and progress your career, your way.
 
An inclusive environment to thrive
We’re committed to fostering an inclusive work environment. One that respects all dimensions of diversity.  We promote an inclusive culture within our business, and we celebrate different employees and lifestyles – not just on key days, but every day.
 
Be rewarded for your efforts
We believe people should be paid based on their performance so our pay and benefits reflect this and are designed to attract the very best talent. We encourage everyone in our organisation to explore opportunities which enable them to grow their career through investment in their development but equally by working in a culture which fosters support and unbridled collaboration.
 
Keyloop doesn’t require academic qualifications for this position. We select based on experience and potential, not credentials.
 
We are also an equal opportunity employer committed to building a diverse and inclusive workforce.  We value diversity and encourage candidates of all backgrounds to apply.
 
"At Keyloop, AI is a daily ally: We encourage and train every employee to use our AI tools to boost their creativity and productivity."