Administrative Assistant

Job Type
Full-time

Description

A Few Things About Us

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing!

Job Summary

At Diverzify+ and our Family of Brands, our Administrative Assistant is responsible for managing various administrative tasks efficiently. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to our team members.

Requirements

Job Responsibilities

- Provide administrative support to ensure efficient operation of the office.
- Answer and direct phone calls in a polite and professional manner.
- Assist in organizing and scheduling appointments, meetings, and conferences.
- Maintain office filing and storage systems.
- Manage incoming and outgoing correspondence.
- Perform data entry, typing, and other clerical tasks as needed.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Order office supplies and maintain inventory levels.
- Coordinate travel arrangements and expense reimbursements for staff.
- Assist in the preparation of presentations and reports.
- Handle sensitive information in a confidential manner.
- Assist in organizing company events and activities.
- Perform other administrative duties as assigned.

Qualifications

- Proven experience as an administrative assistant or in a related role, with the ability to work independently and manage tasks with minimal supervision.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational, time management, and multitasking skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills, with a professional demeanor and strong interpersonal abilities.
- Demonstrated discretion and confidentiality in handling sensitive information.

Preferred Qualifications

- High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.