About this role
Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.
Responsibilities:
Key Responsibilities:
Accounting Duties:
- Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
- Daily close register and run sales tape.
- Finalize credit card transactions.
- Make bank deposits
- Daily reconcile sales report to previous day’s close-out from cash register tape.
- Post parts invoices to QuickBooks after matching to filed invoices.
- Maintain accurate and up-to-date financial records in accounting software (QuickBooks).
- Prepare monthly financial statements, reports, and budgets.
- Oversee expense tracking, vendor payments, and purchasing.
- Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.
- Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.
Office Management Duties:
- Wednesday morning payroll preparation.
- Oversee front office operations, including customer service, scheduling, and workflow coordination.
- Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.
- Order and manage office supplies, shop materials.
- Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.
- Maintain communication with vendors, insurance companies, and customers as needed.
- Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).
- Answer phones and direct calls.
- Additional tasks as assigned by the owner.
Qualifications:
Qualifications:
- Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.
- Strong understanding of accounting principles and financial reporting.
- Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.
- Excellent organizational, communication, and time-management skills.
- Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
- High level of integrity and confidentiality.
Preferred Attributes:
- Prior experience managing a small office or working in a dual-role administrative/accounting position.
- Familiarity with automotive repair industry operations and terminology.
Working Conditions :
- Office environment within an active auto repair facility.
- Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.
Benefits: Health, Dental, Vision, Simple match, PTO & Holidays