About this role
Position Description:
Office Manager
Classification:
Non-Exempt
Effective Date:
Delta Mission and Values
Deltas Mission: To enrich the lives of individuals and families through outstanding community-based support and mutually rewarding relationships.
Values: Customer Focus, Teamwork, Stewardship, and Excellence
Position Summary
The Executive Receptionist & Office Coordinator serves as the primary face and voice of the organization at the front desk while providing essential administrative support to C-suite executives and managing day-to-day office operations. This role ensures an exceptional, professional front-desk environment, maintains seamless daily workplace operations, and assists executive leadership with calendar management, communication, and high-level administrative tasks. This position is based out of our Blue Bell, PA office.
Reports to: Chief Financial Officer
Duties and Responsibilities
- Support day-to-day office processes to ensure organizational efficiency and smooth office functioning.
- Monitor office and breakroom inventory, proactively order supplies, and manage purchase requisitions within budget guidelines.
- Oversee office equipment maintenance (copiers, printers, phone systems) and liaise with facility vendors and service providers.
- Distribute petty cash, expense checks, and manage administrative logs and tracking records.
- Safeguard data security, integrity, and absolute confidentiality regarding organizational and executive matters.
- Maintain compliance with company safety protocols and participate in continuous quality improvement initiatives.
- Provide confidential administrative support to C-suite executives, including managing complex calendars, appointments, and meeting schedules.
- Prepare, transcribe, and edit high-level executive correspondence, slide decks, and reports as requested.
- Plan and execute executive meetings, board meetings, employee celebrations, and company events (both on-site and off-site).
- Coordinate executive travel arrangements, meal bookings, and itineraries as needed.
- Draft and distribute monthly company newsletters, executive announcements, and internal communications.
Requirements
- Work Arrangement: 100% Onsite in Blue Bell, PA (Monday through Friday) .
- Excellent verbal and written communication skills with a refined, professional demeanor .
- Exceptional multi-tasking, prioritization, and time management skills under tight deadlines .
- Ability to maintain strict confidentiality and exercise sound judgment when supporting high-level executives .
- Fully proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and quick to learn new office software .
- Strong capability to build collaborative relationships across diverse teams and executive tiers .
- Valid drivers license and reliable transportation for local office errands .
Qualifications
Position Qualifications
- Education: Associate degree, 60+ college credit hours, or equivalent professional experience required.
- Experience: 3+ years of experience in an administrative role, front desk reception, or C-suite/executive support