Female Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO

International Community Schools (ICS)
? Location: Abu Dhabi, UAE
? Position: Executive Assistant to the CEO
? Industry: Education – Multi-Campus School Group

About International Community Schools

International Community Schools (ICS) is a well-established and growing educational group in Abu Dhabi, delivering high-quality British and American curricula across six school branches.

We are seeking a highly professional, exceptionally organized, proactive, and results-driven Executive Assistant to the CEO to provide high-level executive, administrative, and strategic coordination support to the Chief Executive Officer.

This is a position of significant responsibility and trust, requiring an individual with exceptional judgment, discretion, communication skills, and the ability to operate effectively in a fast-paced executive environment.

The successful candidate will serve as a trusted partner to the CEO , ensuring seamless executive operations, effective communication, timely follow-ups, and efficient coordination between senior leadership, school management, and external stakeholders.

Key Responsibilities

Executive Support & Strategic Coordination

- Provide comprehensive executive and administrative support to the CEO, ensuring effective management of daily priorities and strategic commitments.
- Manage the CEO's calendar, appointments, meetings, travel arrangements, and executive correspondence.
- Act as a central coordination point between the CEO, senior leadership, school principals, department heads, and external stakeholders.
- Prioritize competing demands, anticipate executive requirements, and proactively resolve scheduling and operational challenges.
- Support the CEO in monitoring strategic initiatives, organizational priorities, and key management decisions.

Executive Communication & Stakeholder Management

- Draft, review, and coordinate professional correspondence, executive communications, presentations, and official documents.
- Liaise professionally with board members, senior executives, government authorities, business partners, and other stakeholders.
- Ensure timely communication and information flow between the CEO's office and various departments.
- Handle sensitive and confidential matters with the highest level of professionalism, integrity, and discretion.

Meeting Management & Follow-Up

- Organize executive meetings, leadership discussions, and strategic planning sessions.
- Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation.
- Record accurate minutes of meetings, document key decisions, and maintain structured action trackers.
- Follow up with relevant departments to ensure the timely execution of CEO directives and management decisions.
- Monitor deadlines, outstanding actions, and critical deliverables, escalating delays when necessary.

Operational Excellence & Executive Reporting

- Coordinate cross-functional projects and initiatives involving multiple school branches and departments.
- Consolidate management reports, operational updates, and performance information for executive review.
- Maintain organized and secure executive records, documentation, and correspondence.
- Identify opportunities to improve executive office efficiency, communication processes, and administrative workflows.
- Assist with special projects, confidential assignments, and other strategic responsibilities delegated by the CEO.

Requirements

Qualifications & Experience

- Bachelor's degree in Business Administration, Management, Communications, or a related discipline.
- Minimum 5–8 years of relevant experience , preferably including substantial experience as an Executive Assistant to a CEO, Managing Director, or other C-level executive.
- Previous experience supporting senior leadership within the UAE, preferably in the education sector or a multi-entity organization, is highly desirable.
- Proven ability to manage complex executive schedules, high-level correspondence, and confidential information.
- Excellent command of written and spoken English, with exceptional business communication and professional drafting skills.
- Arabic language proficiency is a strong advantage.
- Advanced proficiency in Microsoft Office, Google Workspace, presentation tools, and digital collaboration platforms.
- Strong experience in preparing executive reports, presentations, meeting minutes, and action-tracking documentation.
- Demonstrated ability to coordinate effectively with senior management and multiple departments.

The Ideal Candidate

We are looking for more than a traditional administrative assistant . The ideal candidate will be a highly capable executive professional who demonstrates:

- Executive Presence: A polished, confident, and professional approach when interacting with senior leadership and external stakeholders.
- Exceptional Discretion: Absolute integrity and confidentiality when handling sensitive executive and organizational matters.
- Proactive Thinking: The ability to anticipate requirements, identify potential challenges, and take initiative without constant supervision.
- Outstanding Organization: Excellent prioritization, multitasking, and time-management capabilities.
- Strong Follow-Through: A results-oriented mindset with the ability to ensure management decisions translate into timely actions.
- Effective Communication: Excellent interpersonal skills, diplomacy, sound judgment, and the confidence to communicate with stakeholders at all organizational levels.
- Adaptability & Resilience: The ability to remain composed, professional, and productive under pressure in a dynamic executive environment.

### Benefits
As per UAE Labour Laws.