Administrative Assistant

Administrative Assistant
Location: Suwanee, GA | Contract-to-hire

About the Role

We are looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly. You will be the go-to person for day-to-day office operations, supporting employees, visitors, and vendors, and working closely with HR, IT, and Finance. You will also play a key role in supporting a potential office relocation. This role is ideal for someone who takes pride in getting the details right and follows through on every task.

Responsibilities

Office Operations

- Organize and maintain day-to-day office operations and procedures

- Coordinate office activities to ensure efficiency and compliance with company policies

- Coordinate with the IT department on all office equipment

- Provide general support to visitors and respond to employees’ office-related requests (e.g., stationery, hardware, travel arrangements)

- Track office supply inventory and place orders as needed

Vendor & Facilities Management

- Liaise with facility vendors, including cleaning, catering, and security services

- Manage contracts and price negotiations with office vendors, service providers, and the office lease

Office Relocation & Build-Out Support

- Support the planning and execution of a potential office move, including vendor coordination, timeline tracking, and logistics

- Assist with office renovation and build-out projects, working with contractors, landlords, and internal stakeholders

- Coordinate with IT and other teams on furniture, equipment, and workspace setup during the transition

Finance & Budget

- Manage the office G&A budget and ensure accurate, timely reporting

- Ensure all invoices are processed and paid on time

HR Support & Coordination

- Partner with HR to update and maintain office policies

- Assist with new-hire onboarding (orientation, E-Verify, equipment and workspace setup, etc.)

- Enter and update employee information in HR systems, ensuring data accuracy and confidentiality

- Provide day-to-day HR coordination, including scheduling interviews, preparing onboarding/offboarding materials, and organizing employee events and meetings

- Support HR with document filing, record maintenance, and responding to routine employee inquiries

Records & Reporting

- Create and maintain accurate records and databases (personnel, financial, and other data)

- Submit timely reports and prepare presentations/proposals as assigned

Requirements

- 1+ years of office administration experience; prior experience as an Office Manager, Front Office Manager, or Administrative Assistant

- Proficiency in MS Office; experience with HRIS is a plus

- Familiarity with office management procedures and basic accounting principles

- Strong communication and interpersonal skills

- Excellent organizational skills, with the ability to prioritize and manage multiple tasks

- Careful, reliable, and highly attentive to detail, with a strong sense of ownership and follow-through

- Able to handle confidential personnel and company information with discretion

- Down-to-earth, collaborative, and service-minded, comfortable working with people at all levels

Nice to Have

- Experience supporting an office move, renovation, or build-out project

- Prior exposure to HR administration or onboarding processes