Asset Lifecycle Management (ALM) Administrator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Summary

The Asset Lifecycle Management Administrator is responsible for data entry to our Computerized Maintenance Management Software (CMMS).  This role is vital to data management in the CMMS and facilitating communication to the end users.  Systematic tracking, installation, and removal of laboratory equipment throughout their entire lifecycle, from acquisition through deployment, maintenance, relocation and final disposal are some of the details that will go into the CMMs.  The ALM administrator supports scheduling, reporting, and logistical support to the Project Manager, serving as the operational link between research staff, facilities, and vendors.

Key Responsibilities

- Create, process, review and close out work orders for Move, Add, Change (MAC) activity in the CMMS.
- Maintain accurate, up-to-date asset records, including location, condition, and status, throughout the asset lifecycle (installation to retirement).
- Audit CMMS data regularly for completeness and accuracy; correct discrepancies promptly.
- Generate recurring status reports on work orders, asset conditions, and maintenance activity for management and the Project Manager.
- Oversee the entire lifecycle of lab assets, including acquisition, installation, usage, scheduled maintenance, and final disposal or redevelopment inside of CMMS.
- Maintain accurate and up-to-date records of all laboratory assets, tracking location, condition, and usage via asset management software and technologies (e.g., RFID).
- maintain comprehensive documentation and prepare necessary compliance and performance reports for management.
- Monitoring Capital purchasing for asset requisition requests asset requisition systems.  To anticipate incoming equipment for labs.  Work closely with research staff, facility management, and vendors to facilitate asset management processes and respond proactively to operational needs.

Skills and Qualifications

Required

- Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration, or related field (or equivalent experience).
- 2+ years’ experience in laboratory operations, asset management, or facilities administration, ideally in an R&D or regulated environment.
- Experience with working in a database tool: Computerized Maintenance Management System (CMMS)

Preferred

- Nice to have…proficiency with asset management software, inventory control technologies (RFID, barcode systems), and electronic recordkeeping.
- Strong organizational and project management skills; detail-oriented with excellent time-management abilities.
- Working knowledge of laboratory equipment and regulatory requirements (e.g., GLP, GMP, ISO).
- Effective communicator, both verbally and in writing; able to interact with technical staff, management, and vendors.
- Demonstrated ability to analyse processes, identify improvement opportunities, and implement solutions.

Physical/Work Environment Requirements

- Laboratory, office, and facility settings; may include occasional lifting or moving of equipment/supplies.
- Ability to conduct walk-throughs and site assessments.
- Able to lift up to 50lbs

Success Factors

- High attention to detail and data accuracy
- Communicated, communicate, communicate
- Proactive in process optimization and regulatory compliance
- Strong collaborative and interpersonal skills
- Focused on safety, efficiency, and continuous improvement

Location: Bothell, WA

Schedule: 1st Shift/Morning Shift

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

79,000.00 – 85,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Bothell, WA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.