About this role
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- Perform advanced administrative support for office or executive-level managers.
- Coordinate and facilitate meetings and official visits, ensuring all logistics and documentation are handled professionally.
- Track internal suspenses and deadlines, proactively following up to ensure timely completion of tasks.
- Review, proofread, correct, and produce high-quality reports, spreadsheets, documents, and presentations—including evaluations, awards, and decorations.
- Maintain electronic files and records, as well as the official file plan, ensuring compliance with organizational standards.
- Provide comprehensive administrative support, including word processing, scheduling, and office management functions.
- Perform routine clerical and administrative duties such as organizing files, preparing documents, scheduling appointments, and supporting other staff members.
- Demonstrate proficiency in Microsoft Office (including advanced Excel functions and PowerPoint), Adobe, and advanced document management tools.
- Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring.
- Prepare and submit monthly status reports and briefing materials as required.
- Ensure compliance with security protocols and facility clearance standards.
- Uphold workplace safety, participate in safety inspections, and respond promptly to mishaps or unsafe conditions.
- Coordinate with technical, engineering, and logistics teams to support ongoing test and evaluation programs.
Additional Job Description
- Adhere to Air Force, OSHA, and local safety requirements, including the development and maintenance of Safety and Health Plans.
- Participate in government inspections and implement corrective actions as required.
- Support special requirements such as vehicle licensing, government-furnished materials, foreign participation, and CMMC Level 1 compliance.
- Track and report on safety metrics, including TCIR, DART, and OSHA Form 300A.
- Assist with administrative tasks related to facility-space optimization, asset management, community planning, and programming.
- Provide support for presentations, communications, and portfolio tools including MS Project Server and Power BI.
- Maintain flexibility to work extended hours during surge events and adapt to evolving program needs.
Clearance and Education Requirements
- U.S. Citizen
- Security Clearance: Must possess or be able to obtain and maintain a Secret Clearance.
- Education & Experience: Bachelor’s degree and 3–10 years of relevant experience; OR
- 6 years of relevant experience (in lieu of a degree); OR
- Associate’s degree plus 4 years of relevant experience.