Engagement and Events Planner

Date Posted: 10/14/2026
Req ID: 50548
Faculty/Division: Office of the President
Department: Bicentennial Secretariat
Campus: St. George (Downtown Toronto)
Existing Vacancy: Yes

Description:

Position Summary:

Under the overall direction of the Bicentennial Chair, Senior Advisor to the President, and Chief of Protocol, and reporting to the Director of Operations, Bicentennial Secretariat, the Engagement and Events Planner is responsible for the successful development and execution of University-wide engagement programs related to the University’s Bicentennial.

The incumbent will oversee the planning and delivery of Bicentennial events and initiatives, including but not limited to: the co-branding of Divisional, Faculty, and Departmental celebrations with the Bicentennial program; Bicentennial Secretariat–initiated events and town halls; and additional initiatives or events arising from the Bicentennial committees.

The incumbent promotes a positive and collaborative organizational culture and plays a lead role in the creation and implementation of institutional engagement initiatives. Working closely with the Bicentennial Secretariat leadership team, the incumbent provides strategic direction and consultation on the design, development, and execution of Bicentennial programs and strategies in alignment with institutional priorities.

The position further involves coordinating various special projects, including tracking documentation and activities, creating project milestones and timelines, monitoring progress, escalating issues as required, and managing event budgets. The incumbent organizes project meetings, prepares records and follow-ups, and ensures effective communication across stakeholders. Success in this role requires strong project management skills, sound judgment, and the ability to operate in a complex environment with a high degree of discretion, sensitivity, and responsiveness.

Qualifications Required:

Education:

- Bachelor’s degree and/or an equivalent combination of education and experience.

Experience:

- Minimum five (5) years of progressive experience and related experience.

- Proven successful project management experience and experience conducting research.

- Experience with event management.

- Strong writing and editorial skills.

- Demonstrated experience using data to develop engagement strategies.

Skills:

- Computer skills, including MS Office (Outlook, Word, Excel, PowerPoint).

- Experience designing promotional materials, such as invitations and posters.

- Working knowledge of design software (e.g. In Design, Photoshop, Illustrator; Project management software.

Other:

- Demonstrated strong oral and written communication skills.

- Strong customer service orientation.

- Excellent organizational, interpersonal and time-management skills, meticulous attention to detail.

- High degree of judgement, diplomacy and tact.

- Ability to work with extremely confidential and sensitive material.

- Ability to work under pressure and manage multiple priorities to meet deadlines.

- Demonstrated initiative, creativity and flexibility.

- Ability to assimilate and interpret significant amount of information.

- Aility to react to brief instructions in relation to sensitive matters.

- Ability to work both independently and within a team environment.

Note: This is a term position ending in December 2027.

Closing Date: 10/28/2026, 11:59PM ET
Employee Group: Salaried
Personnel Subarea: PM
Appointment Type : Budget - Term; ending in December 2027.
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $97,336 - $113,558 -- Broadband Salary Range: $97,336 - $162,224
Job Category: Administrative / Managerial