Accounts Payable Technician III

Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.

The Accounts Payable Technician III exercises Team Accountability daily in the timely and accurate recording of expenses and liabilities, and the disbursement of cash for SJRMC. Through efficient and effective collection of expense and liability data, the Accounts Payable Technician III participates in accurate reporting of hospital financial and operational data on a regular basis for internal Leadership and external reporting. They also safeguard cash assets. The Accounts Payable Technician III exhibits a service attitude and enthusiasm for the diverse and challenging workload in Financial Services. It takes more than just churning out numbers. They must fully understand the end-use of what we prepare. By thoughtfully considering the needs of our “internal” as well as our “external” customers, the Accounts Payable Technician III will be able to anticipate what is required and improve their work. If they succeed in this, they can add value to everything that they produce and create an environment that encourages
teamwork.

Required Behaviors:

- As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization. Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.

Required Qualifications:

- High school diploma or equivalent
- Business accounting or related college coursework
- Minimum of five (5) years related experience in Accounts Payable or related accounting field
- Advanced knowledge of Microsoft Office with emphasis on Excel
- At least one (1) year of healthcare experience
- Positive and proactive communication skills
- Intermediate PC skills
- Self‐directed
- Detail‐oriented with strong problem‐solving skills

Preferred Qualifications:

- Associate’s degree in business or accounting

Duties and Responsibilities:

- Understand all contract labor‐related activities performed in the accounts payable division.
- Serves as a backup for all contract labor‐related tasks.
- Fully understand and serve as a backup for Accounts Payable Supervisor duty as necessary.
- Prepares and updates all accounts payable training materials, internal and external.
- Trains newly hired Accounts Payable Technicians I and II.
- Participate in all Form 1099‐related duties and activities. Maintain necessary knowledge of laws and processes.
- Participate in all Unclaimed Property‐related duties and activities. Maintain necessary knowledge of laws and processes.
- Verifies accuracy of liability and expense to be recorded in the organization’s Accounts Payable by comparing invoices to purchase orders. Follow up as needed with Materials Management/Purchasing and supplier contacts.
- Pay request amounts and expense codes are verified for accuracy as to amount and coding per the organization’s Accounts Payable Policies.
- Appropriate backup is obtained for all expenditures not initiated by Purchase Order as contained in the organization’s Accounts Payable Policies or Travel Policy.
- Enters invoices and expense reports into the computer system for payment after verification.
- Uses the appropriate payment cycle for each supplier to optimize the organization’s cash assets, generally, not paying earlier than required nor so late as to incur late charges or lose normal discounts.
- Processes supplier checks, e‐payables payments, and electronic funds transfers (EFT) on a weekly or other basis and distributes accordingly.
- Processes non‐taxable transaction certificates (NTTC) for suppliers using the New Mexico state website.
- Reviews and reconciles statements received from suppliers to internal records.
- Follow up with suppliers on statement discrepancies and other inquiries or communication.
- Works with Materials Management/Purchasing periodically to identify and investigate Received/Not Invoiced Purchase Orders.
- Understanding of internal control responsibilities.
- Looks for new and more efficient ways to perform purpose duties.
- Provides a high level of customer service to all contacts in the hospital.
- Assists Controller and Financial Services team during financial audits with independent public accountants.
- Other duties as assigned.

Physical Demands and Environmental Work Conditions:

- Majority of work is performed in a sitting position. Sits, stands, bends, lifts, and moves intermittently throughout the day.
- Some job duties involve applying manual skills requiring motor coordination and finger dexterity (i.e., typing on a computer keyboard, using a 10‐key calculator, etc.).
- Work may involve some stooping and bending for filing purposes.
- Must be able to move intermittently throughout the day.
- Near visual acuity is needed to read and post figures.
- Work is in a well‐lit, temperature‐controlled office area