About this role
Administrative Assistant
Únete a Livingston y desarrolla tu carrera en el mundo del comercio internacional en constante cambio. Livingston es líder en el mercado, ofreciendo servicios de corretaje aduanal, consultoría en comercio internacional, cumplimiento normativo y transporte de carga en todo el mundo. Livingston cuenta con más de 3,000 empleados en más de 90 cruces fronterizos clave, puertos marítimos, aeropuertos y otras ubicaciones estratégicas en América del Norte, Europa y Asia.
Nuestro entorno dinámico y colaborativo te ofrece la oportunidad de trabajar con líderes en la industria, recibir reconocimiento por tus logros y desarrollar tu experiencia en el complejo y cambiante mundo del comercio. Descubre cómo puedes generar un impacto en Livingston.
Tipo de empleo: Full Time
Ubicación: HomeOffice - Mexico City
JOB SUMMARY
The Administrative Assistant provides support to managers and employees, assisting in daily office needs and performing a variety of administrative and secretarial tasks related to organization and communication.
KEY DUTIES & RESPONSIBILITIES
- Prepare reports, meeting minutes and correspondence.
- Manage schedules, arrange appointments and itineraries.
- Coordinate meetings, travel, conference calls, and complete expense reports.
- Cover reception as required; receive and direct incoming telephone calls to the appropriate individual quickly and pleasantly
- Answer questions regarding Livingston and direct issues to the appropriate personnel
- Sort and distribute incoming mail daily
- Perform miscellaneous clerical and data entry functions
- Assemble and scan information and documents to assist the Operations Team
- Editing documents for final publication and distribution
- Assist in preparation of standard reports or communications
- Support Operations Team with meetings by coordinating rooms, refreshments and meals, IT equipment, etc.
- Perform other related duties as assigned by management.
- Adhere to established policies and procedures.
KNOWLEDGE & SKILLS
- Proficient with Microsoft Office (Word, Excel and PowerPoint)
- Strong organizational and time-management skills
- Strong ability to handle sensitive and confidential information
- Strong communication (oral and written) and interpersonal skills
- Ability to work independently and as part of a team
- Basic computer skills
- Basic clerical skills such as filing, faxing, scanning etc.
- Present a professional, positive company image
WORK EXPERIENCE – MINIMUM REQUIRED
2 years of related experience
## EDUCATION
Required: High School/GED or equivalent Preferred: Associates Degree or post-secondary education
## CERTIFICATIONS DESCRIPTION
COMPETENCIES
Leading and Developing Business Acumen and Straight Talk Inclusion and Collaboration Agility Customer First Focus Accountability
En Livingston, estamos comprometidos a fomentar un ambiente flexible y orientado al crecimiento donde puedas prosperar. Nuestra cultura se basa en el respeto, el reconocimiento y la colaboración, y empoderamos a nuestro equipo con experiencia confiable, oportunidades de aprendizaje continuo y apoyo a largo plazo. Ofrecemos una compensación competitiva, beneficios integrales y una filosofía salarial transparente, alineada con los datos del mercado y los factores relacionados con el puesto.