Legal PA

Legal PA

Dubai | Permanent

Our standard working hours are 9.00am - 5.00pm. We operate a 3 days in the office, 2 days from home working model. As an inclusive employer, we are willing to consider flexible working requests.

The opportunity

Join a team where your expertise truly matters. Pinsent Masons is looking for an experienced Legal PA to join them to handle senior administrative duties.

- This role sits within the Construction and Disputes department and will support a team of 2 Fee Earners and 4-5 Associates.
- This is an excellent opportunity for an experienced PA who is looking to make their next career move in a high performing department
- In this role you will embrace a team-working approach, having the opportunity to collaborate with lawyers and other members of Business Operations to fulfil the needs of the business.

At Pinsent Masons, your career is exceptional by design - intentionally shaped to support high performance, meaningful development and long-term progression.

What you’ll do

Bring your experience to the table and play a key role in the success of our firm, building trusted relationships and delivering meaningful impact, including:

- Build strong relationships with clients, colleagues and wider teams, developing a good understanding of their business needs.
- Support client service and business development initiatives, including events, seminars and client research.
- Manage lawyers' diaries, meetings, travel, accommodation and related logistics.
- Proactively monitor schedules, prepare meeting materials and ensure lawyers are fully briefed.
- Prioritise workloads, identify opportunities to take ownership and coordinate support across business services teams.
- Manage calls, emails, post and voicemail, ensuring queries are handled efficiently and professionally.
- Prepare presentations, correspondence, briefing packs and other non-legal documents.
- Coordinate document production, amendments and formatting to maintain consistency and quality.
- Open and maintain client files, including conflict checks, AML requirements and engagement documentation.
- Support marketing and business development activity, including bids, tenders, proposals and LinkedIn/web content updates.
- Attend meetings, take notes and track actions where required.
- Assist with billing processes, financial administration and lawyer financial queries using firm systems.
- Support client account management, payments and the return of client funds following matter completion.

What you’ll bring

To thrive in this role, you'll need to bring:

- Arabic speaking would be advantageous
- A personable, highly motivated and details-oriented individual who relishes the opportunity to work with senior members of a successful and market-leading construction disputes team.
- The ideal candidate will be extremely proactive, particularly in relation to meeting preparation and planning, diary management and work travel arrangements within and outside UAE, anticipating where possible work and team coordination requirements and ensuring frictionless support for work winning, work execution and wider team operations.
- You will excel in client interaction and working within the broader team.
- You should have a flexible and adaptable approach, be reliable with a strong work ethic and strong communication skills.
- You will remain calm under pressure, communicate effectively with peers, and meet tight deadlines.
- Be capable of executing and distributing workload efficiently and actively participating as a team member.
- The role requires an experienced PA who is extremely organized, able to juggle priorities, and work independently while maintaining absolute confidentiality and professionalism. Effective communication skills are a must.

Why Pinsent Masons

Our “exceptional by design” approach means we’ve deliberately shaped a firm where you can do your best work. We combine meaningful work, clear expectations and the support to build a career that works for you. Why join us?

- Meaningful work, real impact – the opportunity to contribute to initiatives and projects that have a genuine impact on our clients and the success of a leading international law firm.
- A firm that backs your growth – clear expectations, structured development and real investment in helping you reach your potential.
- A progressive culture – collaborative, inclusive and forward-looking, with the space to innovate and do your best work.

Our benefits package is competitive and reflects our determination to support our people in achieving their full potential. You know what’s important to you and that’s why we offer flexible benefits where we can, allowing you to choose what matters most. Amongst our benefits are:

- 25 days holiday
- Bonus Scheme
- Pension Scheme
- Enhanced Family Leave policies
- Private Medical Insurance
- Health, lifestyle and wellbeing benefits

What happens next?

Once your application has been submitted and reviewed, our Talent Acquisition team will share the outcome with you by email.

We typically hold two interview stages providing the opportunity to meet different members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our commitment

At Pinsent Masons, we are committed to recruiting and retaining the best talent and building an inclusive and fair workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.

We welcome applications from all suitably qualified candidates and are dedicated to ensuring equitable opportunities throughout our recruitment processes. In line with local laws and cultural contexts across the jurisdictions in which we operate, we encourage people of all backgrounds, identities, and lived experiences to apply.

If you need reasonable adjustments or accommodations to participate in our recruitment process or to perform the role, please tell us, we will work with you to identify a suitable approach.