Executive Management Assistant

Job Requirements

Do you want to contribute to the future of healthcare? As Siemens Healthineers values those who dedicate their energy and passion to this cause, our company’s name is dedicated to our employees. It’s their pioneering spirit, blended with our long history of engineering in the ever-evolving healthcare industry that truly makes us unique as an employer.

We are looking for an Executive Management Assistant to provide comprehensive executive administration for the Managing Director and Director of Finance and general administrative support to assigned teams.

Your Role:

- You will manage the full executive management’s calendar management, communication management and coordinate internal and external engagements on behalf of both executives
- You will coordinate and establish all travel arrangements, and follow through travel and expense claims
- You will support on corporate administration, including but not limited to corporate insurance, legal documentation, corporate secretarial requirements, office supplies, tax and banking-related matters
- You will plan and coordinate regular management meetings, townhalls and internal staff events, including venue sourcing, budget control, any travel and accommodation arrangements, attendee management, program logistics, vendor liaison, approvals, and on-site support.
- You will lead and perform governance control on office administrative matters, and ensure everyone comply to guidelines and directives
- You will provide general administration and claims validation to assigned teams

Your Expertise:

- Candidate should have at least 5 years’ experience providing support at a senior management level
- Bachelor’s degree an advantage
- Proficient computer skills, strong preference will be given to candidate with high proficiency in Microsoft 365 copilot and other AI skills on automating routine, repetitive and coordination-heavy tasks.
- Strong communication and people skill
- Coordinate sensitive or confidential matters with discretion and professionally
- Knowledge of standard office administrative practices and procedures
- Strong organizational and planning skills
- Attention to detail and accuracy