Board Liaison & Executive Assistant (Onsite)

Board Liaison & Executive Assistant

As our Board Liaison & Executive Assistant, you will be:

- R esponsible for word processing and spreadsheets for Board members, Senior Management Team, and President & CEO

- Handling major document preparation projects, coordinating, photocopying, collating, and distributing for these groups

- Preparing monthly Board reports and coordinates distribution and receipt of materials by Board members

- Maintaining the master records of corporate documents, Corporate Policy Manual, Board Committee and Board materials

- Tracking education events for Board and assisting Board Education and Development Committee as needed

- Conducting courtesy reminder calls or e-mails to individual Directors to remind them of scheduled meetings

- Calling out-of-town directors to schedule attendance at committee and board meetings and supplies them with needed materials

- Scheduling board conference room for monthly and special Board and Committee meetings

- Attending Board and Committee meetings and drafts meeting minutes to be reviewed by appropriate Committee Chair and President/CEO prior to distribution

- Working as liaison with Nominating Committee with meetings, advertising, promotion, and mailings in conjunction with the election of directors

- Staying current with policies for travel reimbursement and assures that reimbursements are made as authorized

- Updates, duplicates, and distributes ACU Corporate Policy manual, ByLaws, Rules and Regulations, American Share Insurance letters, and other materials as required to appropriate staff, auditors, and Board members

- Processing and filing confidential reports, records, and documents

- Handling signature updates for all banks, brokers, other financial institutions, and Illinois Department of Financial & Professional Regulation (IDFPR) as needed

- Handling bylaw changes and other approvals from the IDFPR

- Organizing annual meeting of the membership including annual meeting reports and works with Marketing department on member RSVPs

- Updating Strategic Business Plan and keeping history of updates

- Organizing and assisting with planning all-staff meetings and What's Up Wednesday meetings

- Updating organizational chart as needed

- Actively participates in industry networks to bring innovative ideas to the credit union

- Handling billing and invoices for President & CEO as directed

- Assisting Human Resources and Training as needed

Requirements:

- Minimum of 3 years secretarial or administrative

- High School Graduate

- Proficient in Adobe Acrobat & Microsoft Office (Outlook, Word, Excel, and PowerPoint) including the ability to create documents, presentations, and spreadsheets from either templates or scratch, and scheduling using outlook

- Exceptional interpersonal skills, communication, attention to detail, prioritization, and time management

- Must have Notary or ability to obtain

- High ethical standards, ability to handle confidential data, exhibit initiative, work well independently, and exercise sound judgement

- Supporting C-Level Executives and administrative experience in a financial institution preferred

Benefits:

- Our 401k Match is as high as 7.98%

- We offer Blue Cross health insurance with up to 90% employee/70% dependent premiums paid

- You'll:

- accrue 12 days of vacation per year

- be given 5 days of personal leave per year

- be given up to 13 paid holidays per year

- Our dress code is relaxed, business casual and company logo wear

- We have a team of trainers to get you ready to be fabulous on the job!

For a full list of our benefits, visit https://www.abricu.com/home/careers/benefits

Hours:

Mon-Fri 8:30am-5:00pm

NOTE: Regular work schedule is 40 hours a week; however, flexibility is required to accommodate board and staff meetings, including occasional early mornings and evening hours after 5:00 p.m. These typically occur on the third and fourth Wednesday of each month.

Compensation:

$25.00 - $27.50 hourly (based on experience)

EOE