About this role
Job title
Catalog Coordinator
Reports to
Catalog Manager
Classification
Non-Exempt
Schedule
Monday – Friday, 8 AM – 5 PM / 40 hours a week
Summary/Objective
The Catalog Coordinator supports the Catalog Manager in maintaining accurate, complete, and consistent product listings across the company’s inventory catalog. This role is responsible for validating and updating key product information—including costs, UPC codes, descriptions, categorization, vendor details, and related attributes—to support purchasing, sales, operations, and customer-facing product content. The Catalog Coordinator also assists with new product setup, large data uploads, store-specific product loading, data cleanup, and ongoing catalog maintenance.
Essential Functions
- Product Listing Accuracy: Maintain complete and accurate product listings, including descriptions, images, UPC codes, manufacturer part numbers, product attributes, and categorization.
- Vendor Cost Maintenance: Update and verify standard vendor “Into Stock” costs provided by procurement or suppliers, ensuring product records reflect current and accurate cost information.
- Catalog Manager Support: Assist the Catalog Manager with various requests, including reporting, troubleshooting, and special projects.
- Product Setup and Loading: Add new products and store-specific items to the inventory catalog, ensuring required fields, UPC codes, costs, categorization, and supporting product details are complete before release.
- Data Verification: Review large product uploads for accuracy and completeness, including costs, UPC codes, descriptions, attributes, units of measure, vendor information, and product classifications.
- Cost Group Management: Ensure cost groups are loaded and maintained correctly for all relevant products.
- Vendor and Product Record Maintenance: Maintain current vendor and manufacturer information tied to catalog items so purchasing, sales, and operations teams can rely on consistent product records.
- Inventory Catalog Management: Perform ongoing catalog maintenance, identify and correct inaccurate or duplicate records, resolve missing data, and support consistent product information across the full inventory catalog.
Competencies
- Strong attention to detail and accuracy in data entry and verification.
- Organized self-starter able to prioritize tasks and work independently.
- Effective verbal and written communication skills for internal and external collaboration.
- Problem-solving skills to research issues and follow through to resolution.
- Solid computer and data-management skills, including proficiency with Microsoft Excel and experience maintaining large product or inventory catalogs; familiarity with ERP or product information systems is helpful.
- Ability to listen, comprehend, and act on information from others.
Supervisory Responsibility
The Catalog Coordinator position will not have direct supervisory responsibilities.
Working conditions
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and walk.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.
Position Type and Expected Hours of Work
This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.
Education and Experience
- Associate’s or Bachelor’s degree in a related field preferred.
- Minimum of 1–2 years of experience in catalog management, product data, inventory data, or a related support role.
- Experience maintaining product costs, UPC codes, descriptions, vendor information, and other catalog attributes is strongly preferred.
- Familiarity with industrial electrical products and supplier relationships is a plus.