Administrative Assistant

The Administrative Assistant provides proactive administrative support to leaders and teams by coordinating schedules, meetings, travel, and administrative activities that support efficient day-to-day business operations. This role serves as a reliable resource for day-to-day administrative needs while ensuring a high level of organization, responsiveness, and service to leaders and stakeholders.

What You'll Do

- Manage calendars for assigned leaders, coordinating meetings, resolving scheduling conflicts, and maintaining calendar accuracy across multiple time zones.

- Coordinate internal and external meetings, including scheduling, logistics, and stakeholder communications appropriate to the supported leader level.

- Coordinate business travel, prepare itineraries, and process expense reports for supported VP-level leaders in compliance with company policies.

- Provide day-to-day administrative support, including meeting logistics, note-taking, action item tracking, document management, and administrative processes.

- Serve as a primary administrative contact for supported leaders and teams, ensuring timely communication and coordination.

- Coordinate scheduling and logistics for customer, partner, and stakeholder engagements, as appropriate.

- Build effective working relationships across internal stakeholders to support day-to-day business operations and administrative activities.

- Support local leadership activities, executive visits, offsites, and other team events through effective planning and logistical coordination.

- Ensure continuity of support during vacations, leaves of absence, and other coverage periods.

- Participate in the administrative community by sharing knowledge, supporting team initiatives, and contributing to a collaborative, professional work environment.

- Provide on-site office support Monday through Friday, 10 a.m.–7 p.m., including receiving packages, coordinating office maintenance and services, and managing office-related expenses.

Required Qualifications

- 3+ years of executive, administrative, or office support experience.

- Fluency in English both spoken and written.

- Experience managing calendars, scheduling meetings, and coordinating administrative activities for leaders or teams.

- Experience coordinating travel arrangements and processing expense reports.

- Strong organizational and time management skills with exceptional attention to detail.

- Ability to manage multiple priorities and adapt to changing business needs in a fast-paced environment.

- Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.

- High level of professionalism, discretion, and integrity when handling confidential information.

- Proficiency with Microsoft Office, Google Workspace, and collaboration tools such as Microsoft Teams or Slack.

- Ability to work independently, take initiative, and follow through on assigned responsibilities.

Preferred Qualifications

- Experience supporting VP, Senior Director, or equivalent leadership.

- Fluency in Arabic both spoken and written.

- Experience working in an aerospace, defense, manufacturing, or other fast-paced organization.

- Familiarity with travel and expense management systems such as Concur and enterprise systems such as Costpoint.

- Experience coordinating meetings, offsites, or team events.

- Experience supporting cross-functional teams and collaborating with multiple business partners.

- Associate's or bachelor's degree in Business Administration or a related field, or equivalent practical experience.

Our international teammates receive a comprehensive total rewards package aligned to your country office location. For full details on compensation and benefits, please consult your talent acquisition partner.