About this role
We are seeking a proactive and organised Junior Administrative Assistant to provide front-of-house support whilst acting as a shared administrative resource across the business.
This is a varied role that combines reception responsibilities with general administrative support to multiple departments. The successful candidate will be the first point of contact for visitors and callers, whilst also assisting with meeting coordination, travel arrangements, document preparation, office administration and project support.
This role would suit someone early in their career who is looking to gain broad business exposure within a professional corporate environment.
Key Responsibilities
Administrative Support
- Provide general administrative support to Business Services Lead and Team Assistants
- Assist with travel bookings and meeting coordination
- Prepare, format, print and distribute documents and presentations
- Support onboarding and other people-related administration
- Maintain filing systems, contact lists and business records
- Ensure kitchen, refreshments and communal facilities are kept clean, tidy and well-presented throughout the day
- Monitor and replenish kitchen, stationery and office supplies, ensuring stock levels are maintained and shortages are addressed promptly
- Assist with company events, staff meetings and ad hoc projects
- Reviewing, approving and rejecting team expenses using Concur
- Training new starters on Concur
Reception/Office
- Meet and welcome visitors
- Answer and direct incoming calls and enquiries
- Manage meeting room bookings and meeting preparations
- Coordinate catering, couriers, post and deliveries
- Maintain reception, meeting rooms and communal areas to a high standard
- Liaise with building management and security where required
- Monitor M7 Info email inbox and distribute where required
Skills and Behaviours
Describe what someone needs to be effective in the role.
Skills / Knowledge / Experience
- Previous administration, customer service or office experience
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Positive, proactive and flexible approach
- Ability to manage multiple priorities and work effectively as part of a team
Behaviours / Ways of Working
- Professional and approachable
- Highly organised and dependable
- Service-oriented with a willingness to help
- Comfortable working with stakeholders at all levels
- A team player with a positive, "can-do" attitude