Substation Project Closeout Analyst

Description

Substation Project Closeout Analyst is responsible for managing the closeout of transmission and distribution substation capital projects after construction is substantially complete or the assets have been placed in service.

This position updates project estimates and records using as-built information, researches and resolves differences between actual costs and estimates, prepares business reports, and maintains complete project documentation. The role requires coordination across Transmission Engineering, Supply Chain, Property Accounting, Project Management, Construction, and Compliance.

The analyst will also support the reconciliation of physical substation materials, engineered drawings, construction changes, capital work orders, and final project records. Field visits will be required, and occasional overnight travel may be necessary.

Major Job Responsibilities
Capital Project and Work Order Closeout
Manage assigned capital projects and work orders through final closeout in accordance with applicable capital work order management procedures.
Close capital work orders after validating that required financial, engineering, construction, and supporting documentation is complete.
Maintain an accurate closeout tracker showing project status, outstanding requirements, responsible parties, and next actions.
Follow up with internal stakeholders to resolve items preventing timely project closure.
Identify aging or stalled projects and escalate unresolved closeout risks when appropriate.
Provide regular business reports on closeout status, outstanding items, project risks, and completed work.

The source description specifically assigns responsibility for managing the capital work order process, closing work orders, producing business reports, and maintaining proper documentation.

Cost and Estimate Reconciliation
Update project estimates and closeout records using final as-built information.
Compare actual project costs against estimates, approved scope, material requirements, and completed field work.
Research and resolve discrepancies between project actuals and estimates.
Review transaction-level data to identify incorrect charges, missing costs, unexplained variances, or items requiring additional support.
Coordinate with Project Management, Property Accounting, Engineering, Supply Chain, and Construction to resolve discrepancies.
Maintain documentation supporting estimate revisions, cost corrections, and final closeout decisions.

The position is directly responsible for updating estimates from as-built information and researching and resolving actual-to-estimate variances.

Physical Substation Documentation
Review engineered drawings, Bills of Material, as-built information, construction redlines, field changes, and supporting project records.
Compare Bills of Material against engineered drawings to identify missing, excess, substituted, or incorrectly documented material.
Coordinate the collection of final construction markups and as-built documentation.
Verify that applicable field changes are reflected in the final project records.
Identify missing or incomplete physical substation documentation and coordinate corrections with the appropriate design, engineering, or construction personnel.
Support the completion and organization of final project closeout packages.

The source requires general knowledge of electrical substation material and the ability to compare a Bill of Material against engineered drawings.

Material and Asset Reconciliation
Assist with reconciling installed, returned, transferred, salvaged, or unused project material.
Research differences between designated project material, engineered requirements, and completed field installation.
Coordinate material questions with Supply Chain, Engineering, Construction, and Property Accounting.
Support accurate classification and documentation of installed substation assets.
Assist in resolving material and asset discrepancies that could delay financial or administrative closure.
Maintain supporting documentation for material changes, substitutions, and final disposition.
Cross-Functional Coordination
Coordinate closeout activities among Transmission Engineering, Supply Chain, Property Accounting, Project Management, Construction, and Compliance.
Establish productive working relationships across organizational groups.
Lead or participate in closeout review meetings to communicate project status and assign outstanding actions.
Build consensus among stakeholders when resolving cost, material, drawing, or documentation discrepancies.
Communicate technical and financial issues clearly to both technical and nontechnical stakeholders.

Cross-functional coordination and the ability to build peer and customer relationships across organizational lines are explicit expectations of the source description.

Field Verification and Project Support
Conduct field visits to substations and project sites when physical verification is necessary.
Compare available project records against observable field conditions.
Work with Construction and Engineering personnel to clarify field changes, installed material, or undocumented scope adjustments.
Follow all site-specific safety requirements and applicable work practices while visiting project locations.
Demonstrate a personal commitment to creating and maintaining a safe work environment.
Travel overnight occasionally based on project location and business need.

The original description requires field visits, identifies possible overnight travel, and includes responsibility for creating a safe work environment through personal commitment to safety.

Reporting, Data Management, and Process Improvement
Prepare routine and ad hoc reports related to project closeouts, financial variances, aging work orders, and outstanding documentation.
Manage and analyze large sets of project and transaction data using Microsoft Office products.
Maintain organized, complete, and auditable project records.
Identify recurring closeout issues and recommend improvements to documentation, handoffs, and project controls.
Support the standardization of closeout trackers, templates, reports, and documentation requirements.
Capture lessons learned that may improve future project estimating, material planning, construction documentation, and closeout execution.
Assist with maintaining dashboards or other reporting tools used to monitor closeout performance.

The source requires proficiency in Microsoft Office and the ability to manage and analyze large sets of transaction data.

Skills

Construction, Project management, Substation, Project coordination, Engineering, Project scheduling, Microsoft office, Data entry, Substation design, Capital Work orders, project coordinate, project cost, project cost analysis, Project controls, Primavera p6, Transmission, Cost control, Project control, Cost analysis, Change order, Autocad, Primavera, Construction management

Top Skills Details

Construction,Project management,Substation,Project coordination,Engineering,Project scheduling,Microsoft office,Data entry,Substation design,Capital Work orders,project coordinate,project cost,project cost analysis

Additional Skills & Qualifications

Education Requirements
Required
Two-year degree from a technical school or university, or significant related work experience.
Preferred
Bachelors degree in Accounting, Business, Engineering, Engineering Technology, Construction Management, Project Management, or a related field.

The original requirements call for a two-year degree or significant related experience and identify bachelors degrees in Accounting, Business, or Engineering as preferred.

Experience Requirements
Preferred Experience
Previous experience supporting or managing transmission or distribution capital work orders.
Previous experience in transmission or distribution property accounting.
Experience supporting electric utility, engineering, construction, project controls, or capital project closeout activities.
Experience reviewing project estimates, actual costs, transaction data, or financial variances.
Experience working with physical substation drawings, Bills of Material, material records, or as-built documentation.
Experience coordinating work across Engineering, Construction, Project Management, Supply Chain, and Accounting organizations.
Experience managing multiple projects or work orders with competing priorities and deadlines.

The source specifically prefers experience managing distribution or transmission capital work orders and experience in distribution or transmission property accounting.

Knowledge, Skills, and Abilities
General knowledge of electrical substations, equipment, and materials.
Ability to compare Bills of Material against engineered drawings.
General understanding of applicable FERC and company accounting policies.
Ability to read and interpret engineering drawings, construction documentation, estimates, and project records.
Ability to analyze large datasets and investigate transaction-level discrepancies.
Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, Teams, and other Microsoft Office products.
Strong analytical, investigative, and problem-solving skill

Experience Level

Intermediate Level

Job Type & Location
This is a Contract position based out of Birmingham, AL.
Pay and Benefits
The pay range for this position is $30.00 - $40.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Birmingham, AL.
Application Deadline
This position is anticipated to close on Oct 16, 2026.
Workplace Type
This is a fully onsite position in Birmingham,AL. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.