Human Resources Assistant

Human Resources Assistant
Location: Chicago, Illinois
Reports To: Senior Human Resources Manager
Employment Type: Full-Time/Salaried, Exempt

Position Summary

Soldier Field – Legends Global is seeking a detail-oriented and proactive Human Resources Assistant to support HR operations across Soldier Field and multiple recreational facilities throughout Chicago. Working closely with the Senior Human Resources Manager and facility leadership, this role will assist with recruitment, onboarding, payroll, employee relations, benefits, and compliance while supporting a diverse workforce in a fast-paced, multi-facility environment.

Essential Duties and Responsibilities

- Assist with recruitment and hiring, including creating job descriptions, posting positions, reviewing applications, coordinating interviews, and communicating with candidates.
- Coordinate new-hire onboarding, including employment documentation, background checks, system access, ID creation, and required training.
- Maintain accurate employee records across HRIS, payroll, timekeeping, and benefits systems, including personnel changes, transfers, promotions, and separations.
- Assist with payroll preparation and processing for full-time, part-time, seasonal, and union event employees, including pay rate changes and employee inquiries.
- Support employees with benefits enrollment, qualifying life events, direct deposit, pay statements, and timekeeping questions.
- Assist managers with performance management, employee development, and confidential documentation related to employee relations and disciplinary matters.
- Track required employee training, including CPR/AED, Mandated Reporter, sexual harassment prevention, and other compliance requirements.
- Support HR audits, employment verifications, personnel file maintenance, records retention, and compliance reporting.
- Assist with employee engagement initiatives, social events, and community service activities that promote a positive workplace culture.
- Escalate sensitive or complex employee concerns to the Senior Human Resources Manager.
- Provide HR support across Soldier Field and Chicago recreational facilities, including Maggie Daley Park, McFetridge Sports Center, ComEd Recreation Center, Morgan Park Sports Center, Dr. Conrad Worrill Track & Field Center, and Kedzie Baseball Park.
- Work designated major events at Soldier Field, providing operational oversight as needed.
- Travel between assigned facilities as required and perform other job-related duties as assigned.

Qualifications

- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
- One to three years of experience in Human Resources, HR administration, recruiting, payroll, or a related field preferred.
- Experience with HRIS, payroll, and timekeeping systems preferred, including Workday, ABI, and ADP.
- Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet strict deadlines.
- Excellent written and verbal communication skills and the ability to work effectively with employees at all organizational levels.
- Ability to handle confidential employee information with discretion and professionalism.
- Ability to work evenings, weekends, holidays, and extended event hours as needed.
- Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

BENEFITS

- Generous Paid Time Off and Holiday Pay
- Health, dental, vision insurance
- 401(k) investment plan, with a discretionary employer match up to 3%
- Employer-paid and supplemental life insurance
- Short – and long – term disability insurance available

SALARY RANGE: $55,000 - $65,000

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may be required to work both indoors and outdoors, including in inclement weather conditions. The employee must be able to lift and carry up to 30 pounds and have the physical ability to maneuver throughout the facility, including walking and/or standing for extended periods of time, which may be up to 10 hours or more in a day.

TO APPLY: Only candidates that apply through our online system will be considered. Applicants that need reasonable accommodations to complete the application process may contact: 312-235-7148

Recruiter: Maggie Szot, Sr. Human Resource Manager
Email: [email protected] | Phone: (312) 235-7148
Location: Soldier Field, 1410 S. Museum Campus Drive, Chicago, IL

Legends Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.