Education Coordinator or Administrator

The Department of Neurology at the University of Virginia (UVA) School of Medicine seeks applicants for a Medical Education Coordinator or Medical Education Administrator role. Selection at the Coordinator or Administrator level will be commensurate on education and experience. This position will serve as the Adult Neurology Residency Program Coordinator.

Medical Education Program Coordinators participate in the planning, preparation, and implementation of programs, daily operations, orientation, workshops and educational activities for CME, and graduate and/or undergraduate medical education. They develop materials, coordinate calendars, interact with educational program participants, and ensure compliance with relevant national organizations to maintain high standards of the programs they provide support. Much of the day-to-day work is performed independently but assignments and direction will also be given by the Medical Education Manager and Program Directors.

Medical Education Administrators have oversight of all aspects of a large education program or multiple programs. They are responsible for similar duties as Medical Education Program Coordinators, however, their programs are larger and as a result they operate with additional authority, independence, or level of complexity. Medical Education Programs Administrators function as a liaison between students, administration, and program directors and are responsible for recruitment, records maintenance, communications, adherence to accreditation requirements, and curriculum support. They serve as subject matter experts in the field medical education, with responsibility for recruitment, training, performance, compliance, credentialing, accreditation, program agreements, and reporting processes.

For information about our medical education programs, please visit : https://med.virginia.edu/neurology/education/

Responsibilities Include:

- Enter schedules for faculty/trainees; monitor duty hours and run report for semi-annual reviews.
- Maintain files according to Accredited Council for Graduate Medical Education (ACGME) regulations.
- Manage Electronic Residency Application Service (ERAS) application process during recruitment, schedule and arrange interview days, enter match data, complete and mail offer letters to new hires.
- Assist with credentialing, interviewing, evaluations, and meeting preparation.
- Prepare pre-approvals and submit travel reimbursements for trainee travel and other expenses.
- Attend monthly coordinator meetings to stay current with ACGME and other requirements.
- Maintain the resident handbook annually to include changes in policy.
- Communicate new Graduate Medical Education (GME) policies as needed to faculty/trainees.
- Key metric data on trainee evaluations and grading requirements including compiling performing basic analyses and summarizing results.
- Assist with development of a detailed annual budget for GME trainee expenses. Evaluate requests and determine spending appropriateness as per budget guidelines.
- Maintain oversight of all accreditation documentation, evaluations, verifications, and portfolios.
- Oversee, coordinate, and provide summaries of the data compilation for trainee evaluations.
- Summarize and distribute information required for Faculty and Resident Awards.
- In addition to the above job responsibilities, other duties may be assigned to support changing business needs.

Minimum Requirements for the Medical Education Coordinator Level

Education: High school diploma/GED

Experience: 1+ year relevant experience required.

Minimum Requirements for the Medical Education Administrator Level

Education: High school diploma/GED.

Experience: 3+ years relevant professional experience required.

Preferred Education for both positions : Bachelor degree

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range: Salary will be commensurate with education and experience.

Exemption Status: This is a non-exempt-level, benefited position. Learn more about UVA benefits .

Work Arrangement : This position is based in Charlottesville, VA, and is eligible for a hybrid schedule of 3 days on Grounds per week, with additional on-site presence as needed, in accordance with UVA’s remote work guidelines.

About UVA and the Community: To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Application Timeline: Application review will begin after [DATE].

Background Check : Background checks will be conducted on all new hires prior to employment.
Visa Sponsorship: This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply: Please apply online , by searching for requisition number R0088313 . Complete an application with the following documents:

- Resume
- Cover Letter optional but strongly encouraged.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF.  Preference will be given to applications who submit both a resume and a cover letter.

Internal applicants:  Search and apply for jobs on the  UVA Internal Careers website .

Reference Check Process: Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Department Contact : For questions about the position, please contact Katie Christie at [email protected] .

Recruiter Contact: For questions about the application process, please contact Margaret Weeks

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .