Quality Documentation Coordinator

Were seeking a detail-oriented and organized Quality Documentation Coordinator for a contract opportunity with our client in Ridgefield, NJ . If you have a strong eye for detail and experience in documentation, manufacturing, or quality assurance, we encourage you to apply!
Interested in learning more? Apply today to be considered!

Contract
Pay Rate: $23-24/hr

JOB SUMMARY
The Quality Documentation Coordinator is responsible for managing controlled quality documentation—both electronic and physical—within a cGMP-regulated environment. This role ensures timely processing, tracking, archiving, and retrieval of critical records, including batch records, test sheets, Certificates of Analysis, and internal specifications. The position serves as a key liaison between quality, production, subcontractors, and fulfillment partners, ensuring document integrity and compliance. The role requires a high level of attention to detail, confidentiality, and organizational skill.

Essential Functions

- Manage the flow, routing, logging, and archiving of internal and external controlled documents, document filing systems and retrieve records for departments/customers as needed.

- Complete batch reconciliations and review BOMs

- Coordinate shipment of first production samples to customers for approval and prepare documentation for outgoing Quality shipments (e.g., FedEx/UPS).

- Release, hold finished goods in Access or related ERP systems. Ensure accurate documentation and traceability.

- Track, maintain, and distribute documents from or to customers.

- Assist with preparation of quality issue reports. Maintain safety books and ensure compliance with safety and cGMP standards.

Additional Responsibilities

- Maintain confidentiality while interacting across all levels of the organization

- Identify and act on documentation-related issues and implement solutions

- Assist with audits and inspections by providing requested documents

- Some duties may vary slightly by location

QUALIFICATIONS

- High School Diploma or GED required

- Associate's Degree or coursework in Quality, Business, or Science, preferred

- 1-3 years of relevant experience in documentation, manufacturing, or quality assurance (preferably in a cCGMP-regulated environment)

Knowledge, Skills and Abilities

- Accurately manage, track, and verify documentation with precision

- Ability to read, write, and speak clearly and professionally in English

- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems or ERP platforms (e.g., MAX, Access)

- Manage multiple document workflows and prioritize tasks efficiently

- Identify document control issues, propose improvements, and implement actions

- Handle sensitive quality and customer documentation discreetly

- Familiarity with current Good Manufacturing Practices

- Ability to move/lift up to 40 lbs

About ProStaff Workforce Solutions
We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaff Workforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long-term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.

Our Values
Integrity
Commitment
Quality
Diversity

Benefits for eligible employees
Direct deposit
Weekly pay
Medical benefits
401(k) Plan

Please visit us at https://www.prostaffworkforce.com/ to explore all opportunities.

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