About this role
Qualifications:
- High school diploma or equivalent ; an associate degree in accounting, office administration , or a related field is a plus .
- 5 + years of administrative experience , including strong accounts payable knowledge in a construction environment .
- Experience with accounts payable , accounts receivable, or general accounting .
- Experience using construction and accounting ERP software required ; Jonas or MAS 90 is strongly preferred .
- Ability to Identify errors, resolve discrepancies, and follow through without repeated supervision
- Clear communication, strong organization, and careful attention to detail.
- Ability to manage changing priorities and meet deadlines.
- Working knowledge of Microsoft O utlook, Word, Excel, and PowerPoint.
Benefits of the Job:
- Salary starting at $75k
- Fully in office within a Monday- Friday work schedule
- Opportunity to independently manage workflow, bring creative process improvement solutions and be part of a fast-paced innovative environment.
- 11 Paid Holidays, plus early shut down for 2 additional holidays.
- Vacation and sick time
- Medical, Dental & Vision benefits
- 401(k)
- Educational assistance
Responsibilities:
- Manage daily accounts payable processing, including entering transactions and generating A/P statements and reports using the company’s accounting systems.
- Receive, review, and verify vendor invoices and requisitions for accuracy, required approvals, and supporting documentation before payment.
- Reconcile vendor statements, research discrepancies, maintain accurate vendor records, and communicate with vendors to resolve payment-related questions.
- Prepare and process vendor payments, including check runs, within the company’s accounting software and established payment schedules.
- Match POs, invoices, receipts, and project costs; investigate discrepancies
- Manage the accounts receivable remote deposit process and ensure deposits are recorded accurately and promptly.
- Reconcile the company checking account daily and credit card accounts monthly , identifying and resolving discrepancies.
- Assist Project Managers with labor allocation and job costing to support accurate project financial reporting.
- Collaborate with departments across the company and coordinate vendor communications to keep financial and operational activities moving efficiently.
- Own day-to-day office administration and coordination.
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.