Senior Executive Assistant

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

About the Job You're Considering

Capgemini is seeking an experienced Senior Executive Assistant to provide high-level support to senior executive leadership. This individual will serve as a trusted partner to the executive, managing complex priorities, coordinating across senior stakeholders, and helping ensure the executive's time, information, and commitments are managed effectively.

The ideal candidate is highly organized, polished, proactive, and comfortable operating in a fast-paced environment where priorities may change quickly. This position requires a high level of discretion, sound judgment, responsiveness, and the flexibility to provide support outside of standard business hours when business needs require.

The purpose and aim of this role is to handle multiple deliverables which are all focused on making time, information and decision processes more effective. An executive assistant works autonomously and does not handle routine administrative work. An executive assistant integrates work streams and coordinates links actions between a leader and a senior team. He or she drives actions and decisions forward with a holistic understanding of the organization. The executive assistant provides support to Heads, CxO such as (Chief Executive Officers, Chief Financial Officers, Chief Operating Officers etc.) A highly autonomous role that entails planning and directing all administrative, financial, and operational activities for the organization on behalf of Superior. Can prioritize and organize issues critical to the business with the required information to aid superior in decision making process. Works as a connection between top management and stakeholders while having a holistic understanding of the business and organizational priorities. An executive assistant may manage a team. Excellent interpersonal and communication skills.

Your Role

- Provide comprehensive executive support to senior leadership, managing competing priorities with a high degree of independence.

- Manage complex calendars, including executive meetings, leadership discussions, client engagements, travel, and time-sensitive commitments.

- Anticipate scheduling conflicts, business priorities, and executive needs and proactively develop solutions.

- Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and schedule changes.

- Prepare and coordinate executive communications, presentations, meeting materials, reports, and correspondence.

- Partner closely with senior leaders, clients, internal stakeholders, and executive support teams across the organization.

- Support preparation for leadership meetings by coordinating agendas, materials, logistics, and follow-up activities.

- Track executive priorities, commitments, decisions, and follow-up actions to help ensure timely completion.

- Handle sensitive and confidential business information with the highest level of professionalism and discretion.

- Coordinate executive meetings, leadership events, off-sites, and other business activities as required.

- Manage expense reporting and other executive administrative responsibilities accurately and promptly.

- Work independently, exercise sound judgment, and determine when issues require escalation.

- Remain adaptable and responsive as executive priorities and business needs change.

- Provide flexibility outside of traditional business hours, when required to support executive schedules, urgent business matters, travel, or global operations.- Some travel may be required.

- Serve as a professional representative of the executive and Capgemini with internal and external stakeholders.

Your Skills and Experience

- Significant experience supporting senior executives in a complex, fast-paced corporate environment.

- Demonstrated ability to manage highly complex calendars, competing priorities, and frequent schedule changes.

- Strong executive presence with excellent written and verbal communication skills.

- Exceptional organizational skills and attention to detail.

- Proven ability to anticipate executive needs and take action without requiring continuous direction.

- Strong judgment and demonstrated ability to handle confidential and sensitive information appropriately.

- Ability to build strong working relationships with executives, clients, senior stakeholders, and colleagues at all levels.

- Comfortable operating with urgency while maintaining professionalism, accuracy, and composure.

- Strong problem-solving skills with the ability to independently assess priorities and determine appropriate next steps.

- Experience coordinating complex domestic and international travel preferred.

- Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Word, and Excel.

- Experience supporting executives operating across multiple locations and time zones strongly preferred.

- Must be willing and able to travel and provide support outside regular business hours when business or executive needs are required.

- Flexibility and responsiveness are essential requirements of this position.

- Bachelor's degree required.

The base compensation range for this role in the posted location is: $95,000- $163,000

Capgemini provides compensation range information in accordance with applicable national, state, provincial, and local pay transparency laws. The base compensation range listed for this position reflects the minimum and maximum target compensation Capgemini, in good faith, believes it may pay for the role at the time of this posting. This range may be subject to change as permitted by law.

The actual compensation offered to any candidate may fall outside of the posted range and will be determined based on multiple factors legally permitted in the applicable jurisdiction.

These may include, but are not limited to: Geographic location, Education and qualifications, Certifications and licenses, Relevant experience and skills, Seniority and performance, Market and business consideration, Internal pay equity.

It is not typical for candidates to be hired at or near the top of the posted compensation range.

In addition to base salary, this role may be eligible for additional compensation such as variable incentives, bonuses, or commissions, depending on the position and applicable laws.

Capgemini offers a comprehensive, non-negotiable benefits package to all regular, full-time employees. In the U.S. and Canada, available benefits are determined by local policy and eligibility and may include:

- Paid time off based on employee grade (A-F), defined by policy: Vacation: 12-25 days, depending on grade, Company paid holidays, Personal Days, Sick Leave

- Medical, dental, and vision coverage (or provincial healthcare coordination in Canada)

- Retirement savings plans (e.g., 401(k) in the U.S., RRSP in Canada)

- Life and disability insurance

- Employee assistance programs

- Other benefits as provided by local policy and eligibility

Important Notice: Compensation (including bonuses, commissions, or other forms of incentive pay) is not considered earned, vested, or payable until it becomes due under the terms of applicable plans or agreements and is subject to Capgemini’s discretion, consistent with applicable laws. The Company reserves the right to amend or withdraw compensation programs at any time, within the limits of applicable legislation.

Disclaimers

Capgemini is an Equal Opportunity Employer encouraging inclusion in the workplace. Capgemini also participates in the Partnership Accreditation in Indigenous Relations (PAIR) program which supports meaningful engagement with Indigenous communities across Canada by promoting fairness, accessibility, inclusion and respect. We value the rich cultural heritage and contributions of Indigenous Peoples and actively work to create a welcoming and respectful environment. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodation does not pose an undue hardship. Capgemini is committed to providing reasonable accommodation during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.

Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.

Click the following link for more information on your rights as an Applicant in the United States. http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem.