Corporate Paralegal

The Corporate Paralegal supports the Legal Department in managing the corporate and regulatory infrastructure that allows Troon and its affiliated entities to operate. The role has primary responsibility for licensing and permits, corporate governance, entity management, compliance, and tax and finance related filings across a large portfolio of legal entities and golf, hospitality, and racquets facilities. The successful candidate is organized, detail driven, and comfortable managing many deadlines at once with limited supervision.

Essential Duties and Responsibilities:

Licensing and Permits

- Obtain, renew, transfer, and track alcoholic beverage licenses, business licenses, food service and health permits, and other operating licenses and permits for Troon facilities and entities.

- Prepare and file license applications, change of manager and change of ownership filings, and related supporting documents with state and local agencies.

- Maintain the licensing database in License Pro, including renewal dates, responsible persons, and filing status, and ensure no license lapses.

- Coordinate with facility general managers, outside counsel, and regulators on applications, inquiries, and inspections.

Corporate Governance

- Prepare and maintain minutes, written consents, resolutions, bylaws, operating agreements, and officer and manager appointments for Troon entities.

- Maintain corporate records and minute books, and keep governance documents current as ownership, officers, and managers change.

- Prepare incumbency certificates, good standing certificates, authority documents, and other deliverables required for transactions and financings.

Entity Management

- Form, qualify, amend, merge, convert, and dissolve entities, and track the ownership structure and organizational chart for the Troon portfolio.

- Form and maintain international entities, including coordination with foreign counsel, local registered offices, and foreign filing and annual compliance requirements.

- Maintain entity records in hCue, including officers, managers, owners, registered agents, and jurisdictions of qualification.

- Manage annual reports, registered agent relationships, franchise and annual fees, and beneficial ownership and similar filings.

- Support the Legal Department on acquisitions, new management agreements, terminations, and facility transitions that require entity or licensing actions.

Compliance

- Monitor and calendar corporate and regulatory compliance deadlines across all jurisdictions, and follow up until each is complete.

- Respond to agency notices, audits, and information requests, and escalate issues to the General Counsel promptly.

- Assist in developing and maintaining compliance policies, procedures, checklists, and training materials.

- Perform periodic audits of licenses, entity records, and governance documents, and report exceptions and corrective actions.

Tax and Finance Support

- Prepare and file applications for tax licenses and registrations, including sales and use, occupancy, and similar state and local tax licenses.

- Renew tax licenses on time, gathering the tax information from the Tax Department that some renewals require.

- Complete Know Your Client applications and supporting documentation for new domestic and foreign bank accounts, including ownership, officer, and entity records.

- Coordinate with the Tax and Finance Departments, banks, and outside advisors on related requests.

M&A Due Diligence

- Assist with legal due diligence on acquisition targets and strategic transactions, including reviewing corporate records, ownership structures, licenses and permits, and compliance history.

- Prepare and maintain due diligence request lists, data room indexes, and summaries of findings for the Legal Department.

- Support closing activities, including entity formation, license transfers, closing checklists, and post-closing integration of acquired entities into the Troon structure.

General Legal Support

- Assist with contract administration, document review, and preparation of routine legal documents as directed.

- Maintain confidentiality and privilege over all legal department matters.

Qualifications:

- Bachelor's degree preferred, or paralegal certificate from an accredited program, or equivalent combination of education and experience.

- Three to five years of corporate paralegal experience, preferably in a law firm or corporate legal department with multi-entity, multi-state responsibility.

- Direct experience with liquor licensing, business licensing, and permitting is strongly preferred.

- Working knowledge of corporate formalities for LLCs, corporations, and partnerships, and of Secretary of State filing requirements.

- Experience in hospitality, golf, restaurant, or multi-site operating businesses is a plus.

Technical Skills:

- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Strong Word skills are required, including formatting, templates, tracked changes, and comparison of documents.

- Experience with License Pro or comparable license tracking software.

- Experience with hCue or comparable entity management software.

- Ability to learn new systems quickly and keep data accurate and current.

Core Competencies:

- Exceptional attention to detail and accuracy in drafting, filing, and record keeping.

- Strong organization and time management, with the ability to prioritize competing deadlines.

- Clear written and verbal communication, and professionalism with regulators, facility staff, and outside counsel.

- Sound judgment, discretion, and the ability to handle confidential and privileged information.

- Self-starter who takes ownership of tasks and works independently as well as part of a team.

Working Conditions:

Office-based position. Work involves extended computer use and may require flexibility to meet filing deadlines. Troon is an equal opportunity employer. This description summarizes the principal duties of the position and is not an exhaustive list. Duties may be added or changed as business needs require.

Benefits & Other Compensation:
This position includes eligibility for the following benefits, subject to applicable plan terms:

- Healthcare Benefits – Medical, Dental, and Vision coverage

- Retirement Benefits – 401(k) with employer match (19 years of age and older)

- Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria

- Additional Compensation – Eligibility for Bonuses, Commissions, Service Charge, Employee Meals

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan of documents and company policies, which may be amended at the Companys discretion.

About Troon:

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the worlds largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com .

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.