Facilities Officer

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

- Collaborate with Senior Property Manager and Assistant Property Manager to address specific requirements.
- Coordinate with Relevant Authorities, departments, operators, and tenants.
- Supervise day-to-day operations including cleaning, security (only applicable to Security Services Locations), and maintenance.
- Ensure compliance with security (only applicable to Security Services Locations), cleaning, and event operational standards.
- Conduct regular patrols and respond to incidents promptly.
- Manage cleaning operations, staff, and standards.
- Address inquiries, complaints, and requests.
- Attend meetings and conduct inspections.
- Manage fault/accident handling and ensure regulatory compliance.
- Supervise the Frontline Team, enhance workflow, and training.
- Prepare various reports and correspondence.
- Tenancy management includes day-to-day communication and regular meetings with tenants, updating tenants' licenses and insurance record, coordinating repair and maintenance activities conducted directly by tenants and their contractors, conducting tenants' premises handover and takeover inspections and documentation, coordinating fit-out activities, and responding to tenants during emergency situations.
- Assist in procurement documentation and vendor management.
- Process purchase orders and maintain vendor database.
- Evaluate supplier performance and recommend new suppliers.
- Handle administrative tasks related to vendor agreements.
- Assist in executing activities plan and manpower/services coordination.
- Prepare event reports and monitor Frontline Team during events.
- Attend meetings with relevant departments and organizers of the Authority and its subsidiaries for event support.
- Might work at night and during public holidays/weekends.

Desired experience and technical skills required

- Higher Diploma/Certificate or above in FM and/or PM or equivalent;
- Minimum four (4) and two (2) years of relevant experience in FM/PM as Senior Property Officer and Property Officer respectively;
- Good PC knowledge of MS Word, Excel and PowerPoint, etc.;
- Good command of spoken and written English and Cantonese, especially in report writing;
- Good communication skills and fluency in Mandarin is preferred;
- Knowledge of Hong Kong Building/ Property Management regulations and Ordinances; and
- Ability to work independently under pressure with minimal supervision.

Location:

On-site –Hong Kong, SAR, China

Job Tags:

Transitions Incumbent

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.