Assistant Regional Facilities Manager

Assistant Regional Facilities Manager

Facilities / Capital Projects

Reports To
Capital Project Manager

Location
Texas or Oklahoma, based in or near a major city with convenient access to a major airport

Travel
Semi-regular overnight travel, up to 30%, based on project needs

Markets
Texas, Oklahoma, Ohio, Mississippi, Indiana, Florida, and other markets as the portfolio grows

Position Summary

The Assistant Facilities Manager supports the Capital Project Manager on capital improvement, life-safety, and casualty loss projects across Friedman’s multifamily portfolio, most of which is under court-appointed receivership. The role assists on portfolio-wide work and leads assigned projects and property-level tasks on the Capital Project Manager’s behalf. All work must follow receiver and lender approval processes and be documented to withstand lender and court review.

Responsibilities

- Lead site walks and property condition assessments, documenting conditions with photos, quantities, and locations.

- Develop scopes of work and RFPs; coordinate engineers and consultants where the cause or repair criteria are not established.

- Solicit a minimum of three competitive bids per project, level scopes before comparing price, and prepare bid summaries with recommendations for approval.

- Prepare approval packages for receivers, lenders, and special servicers.

- Issue and track Notices to Proceed and numbered change orders; escalate scope, budget, and schedule changes to the Capital Project Manager before authorization.

- Direct contractors and on-site personnel from start to completion, ensuring quality workmanship within budget.

- Ensure vendors meet Friedman’s requirements, including NetVendor compliance and insurance; set up vendor accounts and process contracts through Friedman’s standard process.

- Oversee permits, inspections, and municipal code violations through closure; immediately escalate life-safety, structural, environmental, and water-intrusion conditions.

- Maintain project budgets with base contract, contingency, and allowances shown separately; flag deposit or mobilization funding needs before authorization.

- Review pay applications, lien waivers, and sworn statements against completed work; code invoices to the correct GL accounts.

- Manage casualty loss projects, including loss documentation, insurance adjuster coordination, and restoration contractor oversight.

- Maintain the weekly capital project tracker and prepare receiver and ownership status reports.

- Represent the Capital Project Manager in receiver, lender, client, and property team meetings as needed.

- Prepare 1-year capital budgets and 5-year CapEx plans for assigned properties with community and regional managers.

- Support acquisition due diligence and onboarding of new receivership properties, including initial condition assessments.

- Complete project closeout, including punch lists, warranties, final lien waivers, and project records.

- Track contracts, service agreements, renewals, and expirations.

- Follow all company and community policies, including Fair Housing laws; other duties as assigned.

Qualifications

- Bachelor’s degree in Construction Management, Engineering, Architecture, Facilities Management, or a related field preferred but not required.

- 3+ years of construction or project management experience, with emphasis on demonstrated capability and overall fit. Multifamily experience preferred; institutional construction experience is also relevant, particularly when it includes strong project management, contractor coordination, budgeting, and field oversight. Receivership or distressed-asset experience is a plus.

- Working knowledge of building systems, construction methods, and city, county, and state permitting codes.

- Ability to read plans, specifications, engineering reports, and contractor proposals.

- Strong written, verbal, and presentation skills; proficient in Microsoft Office, especially Excel.

- Self-directed and organized, with the ability to meet deadlines across multiple properties.

- Valid driver’s license required; OSHA 10/30, PMP, CAPM, or CCM certification preferred.

Working Conditions

- Site work in occupied communities, including roofs, mechanical rooms, and crawl spaces, in all weather conditions.

- Ability to climb ladders, walk uneven surfaces, and lift up to 50 lbs.

- Occasional after-hours response to emergencies and storm damage.