About this role
At McCormick, we bring our passion for flavor to work each day. We encourage growth, respect everyone's contributions and do what's right for our business, our people, our communities and our planet. Join us on our quest to make every meal and moment better.
Founded in Baltimore, MD in 1889 in a room and a cellar by 25-year-old Willoughby McCormick with three employees, McCormick is a global leader in flavour. With over 14,000 employees around the world and more than $6 Billion in annual sales, the Company manufactures, markets, and distributes spices, seasoning mixes, condiments and other flavourful products to the entire food industry, retail outlets, food manufactures, food service businesses and consumers.
While our global headquarters are in the Baltimore, Maryland, USA area, McCormick operates and serves customers from nearly 60 locations in 25 countries and 170 markets in Asia-Pacific, China, Europe, Middle East and Africa, and the Americas, including North, South and Central America
Position Overview
The key responsibility of this role is to manage the Travel and Travel & Expense (T&E) portfolio, identify opportunities for process improvement, and support the North America (NA) and Europe, Middle East, and Africa (EMEA) Travel and T&E Team Managers in simplifying and standardizing travel and expense operations.
The role involves working with employees at all levels across the organization to ensure compliance with Travel and T&E policies, maximize cost efficiencies, and provide travel-related services that support business objectives.
Additionally, the role will collaborate with system providers to identify and implement system enhancements, support T&E and Purchasing Card (P-Card) audits, and provide reporting and analysis on company spending related to Travel and T&E.
Key Responsibilities
1. Travel and T&E Portfolio Management
- Support the NA and EMEA Travel and T&E Team Managers in simplifying and standardizing travel and expense operations.
- Manage the Travel and T&E portfolio, including corporate credit card program administration, SAP Concur administration, and travel program support.
- Provide day-to-day training, guidance, and advice on Travel and T&E policies and procedures.
- Provide support to the Ethics & Compliance (E&C) audit team.
- Manage departmental email inboxes and ensure timely support for internal and external customers.
2. Reporting, Process Improvement, and Compliance
- Create, analyze, and interpret value-added and customized reports to support audits, delinquency monitoring, supplier analysis, policy exceptions, spending trends, and variance analysis.
- Identify process improvement opportunities, map new processes, and maintain and update existing process documentation.
- Collaborate with the Treasury department to maintain and improve the cardholder experience under corporate banking programs.
- Work with SAP Concur to identify and implement system and site enhancements.
- Collaborate with the NA Travel and Procurement teams to manage and improve travel processes, while overseeing implementation activities across EMEA.
- Work with the EMEA Travel Management Company (TMC) to implement best practices that enhance the customer experience.
- Collaborate with Corporate Security to implement and monitor travel safety processes across EMEA.
- Prepare and sign off on Sarbanes-Oxley (SOX) controls documentation.
- Prepare documentation and complete tasks assigned through internal and external audits related to Travel and T&E processes.
3. Training and Policy Administration
- Create, update, and deliver Travel and T&E training for SAP Concur users.
- Create, update, and implement the Travel and T&E Policy Affirmation process.
4. Project and Team Support
- Support team members in executing new projects and initiatives.
- Take ownership of ad hoc tasks and additional responsibilities as assigned.
Additional / Secondary Responsibilities
- Execute assigned SOX controls and audit-related activities.
- Travel requirements: Up to 10% of working time.
Required Qualifications
Education
- Bachelor's degree (BSc) required.
- A degree in Accounting, Finance, Business Administration, or an equivalent discipline would be an asset.
Experience
- A minimum of three years of relevant business experience in one or more of the following areas:
Travel management
- Corporate card administration
- General Ledger (G/L)
- Accounts Payable (AP)
- Expense processing or related functions
- Proficiency in English and Italian is required.
- Knowledge of additional languages, such as Polish, French, Spanish, or Portuguese, would be an asset.
Interpersonal Skills
- Ability to work effectively with internal and external customers at all levels of the organization, including management.
- Ability to maintain up-to-date knowledge of travel and T&E regulations, policies, and procedures.
- Proven ability to work effectively in a dynamic, fast-paced, and deadline-driven environment.
- Strong analytical, organizational, and practical problem-solving skills.
- Flexibility and a proactive, can-do attitude in an environment with changing priorities.
Other Skills and Competencies
- Strong proficiency in Microsoft Excel, PowerPoint, and Word.
- Good working knowledge of SAP.
- Knowledge of SAP Concur would be an asset.
- Familiarity with banking systems would be an asset.
- Knowledge of travel booking platforms would be an asset.
- Understanding of McCormick's contract with the corporate card service provider, including reporting timelines and timely payments to the bank.
- Understanding of system interfaces between McCormick and the bank to identify and resolve issues that may prevent expense data from being received or delay payments.
- Understanding of McCormick's budgeting processes and expense allocation by cost center to respond to Finance Managers' queries and provide relevant T&E reports.
- Knowledge of standard industry payment card capabilities and types, including chip-and-PIN cards, magnetic-stripe cards, event planner cards, Purchasing Cards (P-Cards), and One Cards, to ensure the appropriate card type is assigned to each end user.
Preferred Qualifications and Role Context
- The role is based in Poland and primarily supports employees across North America (NA) and EMEA, while also providing support, as required, to global travelers and the global travel program.
- Strong understanding of policy and process execution.
- Global business scope, with current primary coverage across NA and EMEA.
- Ability to work closely with Corporate Procurement, Corporate Security, Ethics & Compliance (E&C), and other Procure-to-Pay (P2P) teams.
- The role reports to the Global Travel and T&E Manager, P2P.
Role Competency Framework
1. Functional Knowledge
Demonstrates a sound understanding of concepts and principles within the technical area of responsibility, along with a basic understanding of related functional areas.
2. Business Expertise
Possesses an in-depth understanding of how the role and its responsibilities integrate within the broader sub-function.
3. Leadership
Management: Holds supervisory responsibilities and demonstrates leadership in people-related activities.
Professional: Allocates and coordinates work within the team or project.
4. Problem Solving
Exercises sound judgment and makes decisions based on the analysis and interpretation of relevant information.
5. Nature of Impact
Management: Shares responsibility for the volume, quality, and timely delivery of end results.
Professional: Ensures the quality and accuracy of tasks and services delivered by self and others.
6. Area of Impact
The role's impact is primarily restricted to closely related teams and functions.
7. Interpersonal Skills
Demonstrates well-developed communication skills to effectively exchange complex information with stakeholders across different levels and functions.
At McCormick, we have over a 100-year legacy based on our “Power of People” principle. This principle fosters an unusually dedicated workforce requiring a culture of respect, recognition, inclusion and collaboration based on the highest ethical value