Site Administrator - SONIMS

Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

The Site Administrator - (SONIMS) acts as the primary coordinator for the surveillance notification process. The role is responsible for the end-to-end management of Surveillance Offer Notifications (SONs), ensuring that construction milestones are accurately communicated to the Client and Third-Party Inspection bodies, and managing real-time schedule changes to ensure seamless inspection attendance.

Main Responsibilities

• SON Management: Prepare, issue, and track all Surveillance Offer Notifications (SONs) via SONIMS, ensuring they are technically aligned with Follow Up Documents (FUDs).
• Client Coordination: Act as the central point of contact for the Client and Third-Party Inspectors to confirm attendance and availability for scheduled surveillance activities.
• Interface Management: Bridge the communication gap between Construction teams and the Client; immediately communicating delays, reschedules, or site readiness issues to all stakeholders.
• Inspection Readiness: Coordinate with discipline engineers and quality inspectors to verify that work is ready for inspection before formal notifications are issued.
• Tracking & Reporting: Maintain real-time trackers of inspection outcomes, findings, and close-outs to provide visibility on surveillance progress.
• System Administration: Manage data entry and document flow within the SONIMS platform to ensure a robust audit trail of all surveillance requests.
• Any other reasonable activities as requested by the line manager

Experience & qualifications

Mandatory

• Experience in a technical administration or coordination role within a high-integrity environment (Nuclear, Oil & Gas, or Aerospace).
• System Knowledge: Proven experience using SONIMS or similar quality management/notification systems.
• Proficient in Microsoft Office applications (particularly Excel and Word).
• Experience using document management or quality systems (i.e., Team Centre, Switch, Proarc SharePoint, SOMINS, or similar).
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Clear and professional written and verbal communication skills.

Desirable
• Nuclear Context: Previous experience working on Hinkley Point C or a similar Nuclear Licensed Site.
• Technical Literacy: Ability to interpret basic technical documentation, such as drawings and FUDs, to ensure notification accuracy.
• Frameworks: Awareness of NNB Quality Arrangements and nuclear regulatory expectations regarding surveillance

If you have any questions please contact Anahita Razeghian ([email protected]).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

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