Alumni Relations Specialist (Part-time)

WHO IS USA LACROSSE

USA Lacrosse, a 501(c)(3) nonprofit corporation, is a Recognized Sports Organization of the United States Olympic & Paralympic Committee who proudly serves the sport by bringing the energy and excitement of our efforts to players, coaches, and officials every time they step on the field. We collaborate with passionate experts across the sport to create opportunities for people to enjoy the sport, learn about the game, and keep participants safe, ensuring everyone feels welcome.

As the National Governing Body of men’s and women’s lacrosse in the United States, we support more than 400,000 members to provide national leadership, structure, and resources to fuel and unify the sport's growth and enrich the experience of its players, coaches, officials, parents, and program leaders.

USA Lacrosse believes a diverse team best positions our organization to fulfill its mission. We strive to attract and maintain a team of talented and dedicated professionals who represent the diverse nature of our membership and the national lacrosse community. We are committed to a team culture that ensures everyone feels welcomed, valued, included, and heard.

Mission

As the National Governing Body of lacrosse in the United States, USA Lacrosse fuels the growth, enriches the experience, and fields the best National Teams.

Core Values

- We Influence - Written and Verbal Communication

- We Serve - Customer Focused

- We Create & Innovate - Creativity

- We Collaborate - Peer Relationships

- We are Humble & Honest - Integrity and Trust

- We Embrace Individuality - Diversity

- We Have Fun – Work Hard and Play Hard

If this aligns with who you are and what you are looking for in an organization, keep reading.

POSITION SUMMARY

USA Lacrosse is looking for someone to join our team as an Alumni Relations Specialist on a part-time basis. This critical role will support USA Lacrosse’s efforts to engage and stay connected with alumni and constituents with ties to us through programs such as our National Teams, Hall of Fame, and volunteer opportunities (i.e., past Board members). In partnership with the Foundation team, this role plans and executes engagement initiatives, including in-person and virtual programming, communications, and relationship-building activities to reconnect and deepen their continued affinity, advocacy, and philanthropic connection to USA Lacrosse’s mission.

If you are organized, have strong attention to detail, enjoy connecting with people, and are looking for a part-time role, this could be a great opportunity for you. The ideal candidate will be someone with previous experience in an alumni relations role who wants to work with a team of dedicated and passionate professionals to grow the sport of lacrosse throughout the United States.

A Typical Day Looks Like

Alumni Relationship Building & Strategy

- Supports the planning and execution of engagement strategies and initiatives for assigned alumni and constituent cohorts in collaboration with the USA Lacrosse Foundation team and other USA Lacrosse team members to reconnect and strengthen relationships.

- Identifies alumni and constituent audiences with potential for deeper engagement, volunteer involvement, advocacy, or philanthropic interest in USA Lacrosse and shares relevant insights with the Foundation team, Partnerships team, and other departments as appropriate. This includes pipeline development of potential donors.

- Coordinates individual and group outreach, including, but not limited it, in-person, virtual, written, and verbal communication to help participants understand how their involvement supports USA Lacrosse, the broader lacrosse community, and growth of lacrosse. In partnership with marketing, ideates and bring to life outreach strategies such as an alumni newsletter, email campaigns, social content, and alumni web pages. This includes tracking engagement to understand what strategies are effective for the various audiences.

- Partners with the marketing team to develop targeted collateral, communications, programming, and event promotion geared toward alumni and constituent audiences.

- Completes contact reports and maintains accurate database records to reflect each individual’s relationship with USA Lacrosse, including meaningful affiliations, such as alma mater, place of employment, lacrosse participation, volunteer service, and other relevant connections.

- Tracks and reports on engagement activity against annual goals, including meetings, programs, events, communications, and participation, to allow the Foundation team to be informed when planning and evaluation for future initiatives.

- As necessary, recruits, trains, and supports alumni volunteers, mentors, and cohort leaders, including onboarding, role assignment, recognition, and ongoing communication to keep them well informed so they understand their role and the impact they are making.

Event & Meeting Participation

- Plans and executes events and engagement opportunities to build community, promote USA Lacrosse initiatives, and strengthen alumni connections to the organization.

- Attends USA Lacrosse Foundation Board meetings as requested to provide support to the Foundation team, share relevant alumni engagement updates, and assist with follow-up items and initiatives.

- Tracks alumni event and program expenses against the annual budget and coordinates vendors, venues, and registration logistics.

- Attends select USA Lacrosse and lacrosse-related events (i.e., collegiate games) to support relationship-building as needed.

Is This You

- At least 2 years of experience as a development, alumni relations, marketing, or event management professional. Higher education alumni relations experience preferred.

- Working knowledge of alumni engagement and fundraising concepts, principles, and best practices.

- Strong relationship-building skills, including the ability to initiate conversations (via email, virtually, and in person), represent the organization professionally, and engage individuals and groups in a variety of settings.

- Intermediate to advanced computer skills with working knowledge of Microsoft 365 products, including Word, Excel, Outlook, Teams, and PowerPoint.

- Knowledge of CRM or database systems used for constituent records management, such as Salesforce or comparable applications, with the aptitude to learn software used to track, monitor, and report on alumni engagement and relationship data.

- Strong organizational skills with the ability to multi-task and keep data organized through analysis and reporting.

- Ability to work both independently and as part of a team with a hands-on mentality, including the ability to manage responsibilities effectively in a hybrid (in-office/work from home) environment.

- Excellent communication skills, including interpersonal, written, and verbal.

- Discretion to handle sensitive and confidential matters and information.

- Energetic and proactive "go-getter" with the ability to present a professional "customer first" persona to build relationships and establish credibility and trust.

- Ability to be flexible with your work schedule, including availability to work nights and weekends based on event needs. This will also include overnight travel.

- Willingness to learn about the sport of lacrosse and appreciate the need to develop, grow, and fuel the growth of the sport with diversity, inclusion, and equity in mind.

- Ability to align with USA Lacrosse’s Mission, Vision, and Values to support our initiatives and organizational goals.

Expected Hours of Work

USA Lacrosse's core business hours are 8am to 8pm, Monday through Friday and 10am to 2pm on Saturday. This position is generally expected to work from 8:30am to 5pm, Monday through Friday on a part-time basis (20 to 25 hours per week). There may be occasional requirements for longer hours during the week and/or on weekends based on events and other business needs.

Compensation & Benefits Overview

The base pay range for this position is $20 to $22, commensurate with experience, plus opportunity for annual incentive pay.

USA Lacrosse offers part-time benefits including:

- Hybrid work environment

- PTO, company paid holidays, bereavement, and jury duty leave

- Discounts on USA Lacrosse merchandise

- Free onsite gym at HQ office

- Free parking

Travel Requirements

Travel may be necessary up to 15% of the time (local, regional). Travel would involve the following mode(s) of travel: car, train, or air. Some out of area and overnight travel may be expected.

EEO Statement

USA Lacrosse is an Equal Opportunity Employer committed to providing an environment of mutual respect. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin/ancestry, age, disability, genetic information (including family medical history), political affiliation, military status, veteran status, or any other status/characteristic protected under federal, state, or local law. USA Lacrosse believes diversity and inclusion among our team is critical to our success as an organization, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.