Oncology Data Specialist

Summary/Objective
The Oncology Data Specialist is responsible for accurately reporting detailed information from the electronic medical record into the registry software system. Will ensure compliance with State, national and client specific data reporting. Performance of Case finding, follow-up, cancer conferences/tumor board, and reporting may be other job duties.

Essential Job Functions

- Perform daily abstraction of cancer cases into the cancer registry database.
- Responsible for running and resolving EDIT’s prior to submission of cases to the State Central Registry and NCDB.
- Utilize CoC and State Cancer Registry data standards and coding instructions to determine all reportable cases.
- Abstract cases completely, whenever possible. In cases where complete treatment data is not available, request this information from the managing physician.
- Abstract cases within six months from first date of first contact.
- Maintain a log to document the abstraction of all records as well as non-reportable cases
- Submit cases to the State Central Registry, if requested.
- Process case finding, follow-up and other registry duties.
- Maintain the suspense system, if required.
- Enter follow up and/or update information on patients who have been re-admitted to the hospital following the completion of an abstract.
- Maintains a knowledge base of ICD-O, AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology’s, SEER Rx Database and Facility Oncology Data Standards
- Regularly participates in virtual meetings, training, coaching, audits, and other work-related interactions using Company-approved collaboration technology, including audio and video, as required by Company or client.
- Performs duties in compliance with Company’s policies and procedures, including but not limited to those related to HIPAA and compliance.

Key Success Indicators/Attributes

- Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.
- Ability to prioritize and multi-task in a fast-paced, changing environment.
- Demonstrate ability to self-motivate, set goals, and meet deadlines.
- Maintain courteous and professional working relationships with employees at all levels of the organization.
- Demonstrate excellent analytical, critical thinking and problem-solving skills.
- Attention to detail, time management and excellent communication in written and spoken word.
- Adherence with both client and Omega specific quality and productivity standards, and detail specific data abstraction.
- Skill in operating a personal computer and utilizing a variety of software applications.
- Knowledge of Joint Commission, abstracting compliance and HIPAA-HITECH standards affecting medical records and the impact on reimbursement and accreditation.

Supervisory Responsibility

No

Work Environment

This job operates in an office environment. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

- Stationary Position: Must be able to remain at a desk for prolonged periods for most of the workday.
- Operating Equipment: Constantly operates a computer, keyboard, mouse, and telephone/headset, including frequent repetitive hand/wrist motions for typing and prolonged periods of screen viewing and virtual communication.
- Visual Requirements: Requires close visual acuity to view computer screens, read documents, and analyze data.
- Cognitive Focus: Sustained concentration for problem-solving and task management, including ability to maintain concentrated attention to detail to ensure coding accuracy and compliance
- Communication: Frequently communicates with coworkers and clients via speech and hearing.
- Movement: Occasionally stands, walks, or reaches to access office equipment, files, or supplies. Light lifting of up to 10 pounds may occasionally be required.

Position Type

This position can be full-time or part-time as determined by the job requisition for the specific client assignment to which the employee is assigned.

Expected Hours of Work

Days and hours of work will depend on the specific client assignment to which the employee is assigned. This position may require long hours and weekend work to support Company or client needs.

Travel

Travel may be required dependent on the client’s needs.

Required Education and Experience

A minimum of three years of oncology data abstracting experience and have abstracted within the past year.

Preferred Education and Experience

N/A

Additional Eligibility Qualifications

- Oncology Data Specialist-Certified (ODS-C), required
- Registered Health Information Administrator (RHIA) Registered Health Information Technologist (RHIT), preferred

Equal Employment Opportunity:

Omega Healthcare is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, protected veteran status, and genetic information, or any other basis protected by applicable law. Omega Healthcare   also prohibits harassment of applicants or employees based on any of these protected categories.

Omega Healthcare makes reasonable accommodations when needed for applicants and candidates with disabilities or religious observances. If reasonable accommodation is needed to participate in the job application, interview, or any other part of the hiring process, please contact Human Resources at [email protected] .

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employee may perform other duties as assigned.

- ***Must have at least three years of current abstracting for a COC facility and have held their ODS credential for at least three years***
- Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.

- Ability to prioritize and multi-task in a fast-paced, changing environment.

- Demonstrate ability to self-motivate, set goals, and meet deadlines.

- Maintain courteous and professional working relationships with employees at all levels of the organization.

- Demonstrate excellent analytical, critical thinking and problem-solving skills.

- Attention to detail, time management and excellent communication in written and spoken word.

- Adherence with both client and Omega specific quality and productivity standards, and detail specific data abstraction.

- Skill in operating a personal computer and utilizing a variety of software applications.

- Knowledge of Joint Commission, abstracting compliance and HIPAA-HITECH standards affecting medical records and the impact on reimbursement and accreditation.