Talent Acquisition Specialist

The Talent Acquisition Specialist supports the execution, administration, and continuous improvement of talent acquisition operations across the organization. This role serves as a subject matter expert in onboarding, recruiting systems, compliance processes, contingent workforce administration, and candidate experience. The position partners closely with Talent Acquisition, HR Technology, hiring managers, vendors, and other cross-functional stakeholders to ensure efficient, compliant, and scalable recruiting operations while delivering an exceptional experience for candidates and new hires.

Job Duties and Responsibilities:

Recruiting Operations & Workforce Support (30%)

- Manage contingent workforce activities, including recruitment, onboarding, assignment management, and separation processes.
- Serve as the primary liaison between staffing agencies and business leaders, coordinating candidate submissions, feedback, and workforce needs.
- Maintain contingent workforce reporting and analytics to support workforce planning, compliance, and operational decision-making.
- Provide recruiting support across all business functions by serving as a backup recruiter as needed.
- Source and engage talent for high-volume, hard-to-fill, and specialized positions using a variety of talent attraction strategies and tools.
- Coordinate interview scheduling and recruitment logistics to support an efficient hiring process and positive candidate experience.

Talent Acquisition Operations, Compliance & Background Screening (25%)

- Administer and oversee pre-employment background screening processes, ensuring timely completion and compliance with company policies and regulatory requirements.
- Manage the adverse action process, including candidate communications, documentation, and coordination with internal stakeholders and screening vendors.
- Serve as the primary point of contact for background screening inquiries, providing support and troubleshooting for candidates, hiring managers, and Talent Acquisition team members.
- Partner with screening vendors to resolve escalated issues and maintain a positive candidate experience.
- Conduct regular audits of recruiting and onboarding transactions to ensure data integrity, compliance, and process accuracy.
- Review and validate hiring transactions, including cost center assignments and organizational data, prior to final hire completion.

New Hire Onboarding & Orientation (25%)

- Coordinate and administer all logistics associated with New Employee Orientation (NEO), including room preparation, materials management, and session readiness.
- Serve as a key point of contact for hiring managers throughout the onboarding process, providing guidance and support to ensure a seamless transition for new hires.
- Manage onboarding materials and employee welcome items, ensuring a consistent and engaging onboarding experience.
- Facilitate I-9 verification activities and maintain compliance with federal employment eligibility requirements.
- Lead and host New Employee Orientation sessions, delivering information, resources, and support to newly hired employees.
- Provide Workday onboarding support to employees and managers, troubleshooting issues and ensuring successful completion of onboarding activities.
- Partner with HR Technology and operational stakeholders to support ongoing enhancements and adoption of onboarding workflows within Workday.

Talent Acquisition Technology & Workday Administration (20%)

- Manage recruiting-related system inquiries and support tickets, ensuring timely resolution and escalation when appropriate.
- Provide candidate support within Workday, including password resets, account access assistance, and applicant troubleshooting.
- Conduct routine audits of recruiting and onboarding data to maintain accuracy, compliance, and system integrity.
- Partner with HR Technology and Talent Acquisition leadership to support system enhancements, implementation activities, testing initiatives, and regression testing.
- Serve as a system administrator for recruiting technologies and platforms, maintaining user access, configurations, and operational processes.
- Identify opportunities to improve recruiting workflows through technology optimization, process improvements, and automation.

Qualifications (Education, Experience, Certifications & KSA):

- 1-3 years of Human Resource experience in a Human Resources role with demonstrated experience delivering results and serving as a trusted advisor in strategic partnership with multiple business units.
- Bachelor’s degree in related field required.
- Professional in Human Resources PHR/SPHR certification preferred.
- Experience using an HR technology system.
- Strong analytical skills and ability to make data-driven decisions.
- Ability use forward-thinking approaches in solving problems.
- Proven track record of building strong, collaborative relationships with both internal and external customers and the ability to develop strategic solutions to business needs.
- Must exhibit independent judgment by making sound, justifiable decisions to evaluate and resolve issues in the best interest of both the organization and employees.
- Excellent oral/written communication and presentation skills to communicate effectively with all levels of the organization.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

We offer our employees a robust compensation package! Our comprehensive benefits include: medical, dental and vision insurance coverage; 100% company-paid life and disability coverage, 401k options with company match, three weeks PTO by the end of the first year and much more. Allied proudly promotes from within as part of a strong commitment to providing career growth opportunities for employees of all levels. Our diverse business portfolio allows employees broad career options with the advantage of staying with the same organization.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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