Executive Assistant

Overview

We are looking for a New York City-based Executive Assistant to support one of our senior executives. This is an opportunity for an experienced, highly organized professional who thrives in a fast-paced environment and enjoys being a trusted partner to senior leadership. Working closely with the executive and key stakeholders across the organization, this individual will help manage a demanding schedule, coordinate extensive travel, and keep priorities and key business activities moving forward.

The ideal candidate is proactive, resourceful, and detail oriented, with the ability to anticipate needs, exercise sound judgment, and adapt quickly to changing priorities. They are a strong communicator who can build relationships across the organization, handle sensitive information with discretion, and balance multiple responsibilities while maintaining a high level of accuracy and professionalism.

This role requires the ability to navigate a complex and frequently changing schedule and coordinate a significant volume of travel. This individual will bring structure and focus to the executive’s day, anticipate needs and potential conflicts, and ensure important meetings, commitments, and follow-up items stay on track. Success in this role requires flexibility, excellent judgment, and the ability to stay several steps ahead in a dynamic environment.

This role is based in New York City and requires an on-site presence four days per week.

Responsibilities

- Manage a complex and highly dynamic executive calendar, balancing competing priorities, frequent changes, and business needs.

- Coordinate travel, including detailed itineraries, accommodations, transportation, last-minute changes, and expense reporting.

- Anticipate scheduling, travel, and logistical needs and proactively address conflicts or changes.

- Prepare meeting agendas, materials, presentations, correspondence, and other business materials.

- Serve as a key point of contact for internal and external stakeholders, ensuring timely and professional communication.

- Coordinate meetings, events, offsites, and other executive engagements.

- Track follow-up items and key commitments to help ensure priorities remain on schedule.

- Manage confidential and sensitive information with a high level of discretion and professionalism.

- Provide proactive administrative and operational support, adapting quickly to changing priorities and business needs.

Qualifications

- Bachelor’s degree preferred, with 5–12 years of experience supporting senior executives or business leaders.

- Demonstrated experience managing complex executive calendars and high-volume travel.

- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and frequent changes.

- Strong judgment and discretion when handling confidential or sensitive information.

- Excellent written and verbal communication skills, with the ability to interact professionally with senior leaders and external stakeholders.

- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

- Highly proactive and resourceful, with the ability to anticipate needs, solve problems independently, and stay several steps ahead.

- Flexible and adaptable, with the ability to remain composed and organized in a fast-paced environment.

- Experience supporting leaders in construction, real estate, professional services, or similarly fast-paced industries is a plus.

- Embodies Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $13 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.? For more information, click?here.