Administrative Assistant III

Participate in research scheduling activities as part of the clinical research team located at team located at UCLA/UCLA Santa Monica and Westwood while under the direction of the supervisor, investigators, Financial Administrative Office (FAO), Faculty Director, Medical Director, and Senior Research Director (Senior Management) of the JCCC CRU.

The Administrative Assistant III participates in and supports research scheduling and administrative activities as a key member of the JCCC Clinical Research Unit (CRU). The position is based at UCLA Santa Monica and Westwood locations and provides comprehensive administrative and operational support to clinical research activities. Under the direction of the supervisor, investigators, Financial Administrative Office (FAO), Faculty Director, Medical Director, and Senior Research Director (Senior Management), the incumbent coordinates scheduling logistics for clinical research studies, supports communication between multidisciplinary teams, and assists with maintaining accurate records to ensure efficient research operations and regulatory compliance.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced clinical research environment while maintaining professionalism and confidentiality.

Ability to organize and update paperwork with supervision(Required)

Excellent organizational skills and ability to prioritize assignments. (Required)

Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintaining sub-specialty physician schedules. (Required)

Skill in demonstrating work experience with a database computer program. (Required)

Knowledge of major medical insurance plans and types of coverage provided. (Required)

Knowledge of medical terminology . (Required)

Working knowledge of EMR systems to complete on-line transactions, including appointment scheduling, procedure scheduling, the encounter registrations, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports. (Required)

As a condition of employment , the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.